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Secretarial Executive Grade - Executive I
Qualification B.Com/M.Com
Previous Experience (Yr.) Atleast 2 years of prior experience
Key Deliverables Invoicing and budgeting:

Responsible for processing all invoices issued by vendors engaged by the Secretarial
Ensure timely payment of all invoices
Ensure compliance with all internal SOPs
Ensure all vendors provide digital invoices
To verify the invoices and conduct basic checks
To assist the team with budgeting exercise
To monitor the budget and ensure that expenses incurred are within the approved
To ensure purchase orders are raised in advance and shared with vendors Returns with Ministry of Corporate Affairs
Compilation and filing of the statutory forms and applications to be filed with the Ministry of Corporate Affairs
Updation of Registers under the Companies Act, 2013

Filing to Stock Exchanges through the electronic portal (BSE Listing/NEAPS) Board meetings support
To organise meetings of the Board and its Committee through video – conference/ in person
To co – ordinate with Directors for meeting support
To ensure that the Directors have necessary IT support for the Board and Committee meetings
To ensure that Board room is equipped with all necessary IT/admin support for the meetings




To engage with IT for Board meeting related pre checks
To maintain repository of all Board of Directors personal details, documents and attendance Support to Directors
To ensure payment of sitting fees and commission to Directors
To arrange for travel of Directors attending the Board meetings
To co – ordinate with Directors and their assistants for the travel
To book flights in advance for the travel of out station directors
To arrange for hotel stay
To provide other required administrative support to

Directors Record management
Responsible for maintaining records of all Companies Act and SEBI Regulations filings and documentation Assisting CFO
To assist the CFO with filing tour bills
To arrange for international travel of CFO
To provide other necessary support
To co – ordinate and arrange for meetings when required
Reporting Deputy Company Secretary, Asian Paints Limited
‘Must have’ functional competencies

Billing and invoicing, basis understanding of SAP, interest to learn compliance requirements, valuable written and spoken communication skills, ability to convince and negotiate
Critical personality attributes

Valuable Communication Skills

Self driven / self motivated

High levels of integrity

📌 Secretarial Executive To Cfo Billing,sap , Mumbai
🏢 Talent Leads Consultants
📍 Mumbai