About the job

We are hiring for our client.

Key Responsibilities

- Vendor Bill Receipt: Receive vendor bills from purchase, stores, departments, contractors, and service providers.
- PO-GRN-Bill Matching: Match the purchase order, goods receipt note, delivery challan, invoice quantity, rate, and department approval before booking the bill.
- Service Bill Verification: Check service bills with work completion certificate, department confirmation, contract terms, attendance sheet, AMC agreement, or approval note wherever applicable.
- Expense Booking: Book expenses under correct ledger heads such as food, beverage, housekeeping, engineering, admin, repair and maintenance, linen, manpower, electricity, security, sales, and other operating expenses.
- Cost Centre Tagging: Tag expenses correctly to rooms, F&B;, banquet, lawn, admin, engineering, housekeeping, or common expenses as applicable.
- GST Input Checking: Check GST number, invoice date, taxable value, GST amount, vendor status, and input eligibility before booking GST credit.
- TDS Applicability Checking: Check TDS applicability on vendor bills, contractor bills, rent, qualified fees, commission, security, housekeeping, manpower, and other applicable payments.
- Vendor Bill Booking: Book vendor bills accurately in the accounting system with the correct ledger, GST, TDS, cost centre, and narration.
- Pending Bill Tracking: Maintain a list of bills pending due to missing PO, GRN, approval, rate mismatch, GST issue, or incomplete documents.
- Vendor Ageing Preparation: Prepare vendor ageing and classify payables as due, not due, urgent, disputed, or on hold.
- Payment Schedule Preparation:



Prepare a weekly payment schedule based on due dates, vendor priority, approval status, and fund availability.
- Vendor Payment Entry: Post payment entries after confirmation from the Unit Finance Controller and bank statement.
- Vendor Ledger Reconciliation: Reconcile vendor statements with hotel books and identify differences, duplicate bills, debit notes, credit notes, short supply, or advance adjustments.
- Vendor Advance Tracking: Track advances paid to vendors and ensure timely adjustment against future bills.
- Debit Note/Credit Note Accounting: Record debit notes and credit notes for rate difference, quality deduction, rejected material, shortage, service issue, or excess billing.
- Inventory & Stores Accounting Support: Check GRNs, stock issues, inter-department transfers, wastage entries, breakage entries, and monthly stock valuation support.
- Payroll Coordination: Coordinate with HR for attendance, leave, salary inputs, staff advance, contractor manpower bills, incentives, deductions, and full and final settlement.
- Salary & Contractor Bill Booking

Book salary expense, contractor manpower bills, staff advances, recoveries, and related payable entries.

- Statutory Working: Prepare data for GST, TDS, PF, ESIC, professional tax,



and other statutory payments as required by the Unit Finance Controller or corporate accounts team.
- GST Reconciliation Support: Match purchase GST with GSTR-2B/2A and highlight mismatches, missing invoices, vendor non-filing, or ineligible input.
- TDS Reconciliation Support: Prepare TDS payable working, vendor-wise TDS deduction details, and support quarterly TDS return data.
- Bank Reconciliation Support: Assist in bank reconciliation by identifying vendor payments, statutory payments, internal transfers, bank charges, and unidentified entries.
- Trial Balance Ledger Scrutiny: Review assigned ledgers such as creditors, expenses, advances, statutory liabilities, provisions, prepaid expenses, security deposits, and suspense accounts.
- Monthly Closing Support: Prepare month-end entries for provisions, prepaid expenses, expense accruals, GST/TDS reconciliation, vendor ageing, stock adjustment, and supporting schedules.
- Balance Sheet Schedule Preparation: Prepare supporting schedules for creditors, advances, deposits, statutory dues, provisions, prepaid expenses, and other assigned ledgers.

Who can apply

Only those candidates can apply who:

1. have minimum 1 years of experience

Salary

₹ 2,40,000 - 3,20,000 /year

Experience

1 year(s)

Deadline

2026-09-09 23:59:59

Other perks

Free snacks & beverages

Skills required

Accounting, Vendor Management, Payroll and Accounting Software

About Company

We are an organization that helps people and organizations match actual talent. Not a degree, not a certificate, but job-role specific assessments that help prove anyone's abilities to fit into great roles!

📌 Hotel Accounts Executive Payables, Compliance & Reconciliation (India)
🏢 Be Practical
📍 India