Role & responsibilities

Key Responsibilities

- Prepare, obtain approvals for, and submit work permits for vendor and in-house maintenance activities.
- Coordinate material procurement by: Receiving material requirements from users.
- Preparing RFQs (Request for Quotation) and forwarding them to the Purchase Department.
- Reviewing quotations and preparing indent requests.
- Raising Purchase Requisitions (PRs). Tracking Purchase Orders (POs) using PO tracking numbers.
- Following up with suppliers until materials are received.
- Verifying received materials for correct quantity, model, and make. Maintain and update daily tracking records for Gate Passes, RFQs, and Purchase Requisitions.
- Manage facility store inventory, including stock monitoring and record maintenance. Update and maintain cash voucher records and related data.
- Prepare cash vouchers and maintain Guest House expense records.
- Follow up on vendor invoices and coordinate the Goods Receipt Note (GRN) process.
- Maintain and update the Invoice-GRN tracking sheet.
- Verify Guest House ordered materials for quality and correctness, and process vendor payments using the company credit card as authorized.
- Prepare Guest House menu cards and nameplates, and coordinate their distribution to Guest House staff.
- Raise gate passes for repairable materials and monitor the repair process until completion.
- Maintain Delivery Challan status records (Open/Closed)



and ensure timely closure.
- Perform ETP (Effluent Treatment Plant) laboratory analysis as per standard procedures.
- Carry out calibration of the pH sensor for the ZLD (Zero Liquid Discharge) system and maintain calibration records.
- Desired Skills Knowledge of facility management and maintenance coordination.
- Basic understanding of procurement and inventory management processes. E
- xperience with RFQ, PR, PO, GRN, Gate Pass, and Invoice documentation.
- Good documentation and record-keeping skills. Proficiency in Microsoft Excel and MS Office.
- Robust coordination, follow-up, and communication skills. Attention to detail and ability to manage multiple tasks.
- Basic knowledge of ETP and ZLD operations is an added advantage.

Key requirements: Desired Skills Knowledge of facility management and maintenance coordination. Basic understanding of procurement and inventory management processes. Experience with RFQ, PR, PO, GRN, Gate Pass, and Invoice documentation. Good documentation and record-keeping skills. Proficiency in Microsoft Excel and MS Office. Strong coordination, follow-up, and communication skills. Attention to detail and ability to manage multiple tasks. Basic knowledge of ETP and ZLD operations is an added advantage.

BSc -Chemists or Garduate with Facility work maintenance exp. 2-4 yrs

Preferred candidate profile

📌 Facility Officer_Satara (Satara)
🏢 TeamLease
📍 Satara