The Executive Coordinator will provide high-level administrative and strategic coordination support to the Managing Director and Directors. This role involves planning and scheduling executive activities, coordinating cross-departmental operations, monitoring department performance, collecting and reviewing reports from department heads, and ensuring smooth execution of management decisions across the organization. The position requires robust organizational, analytical, and communication skills to support leadership in achieving business objectives.

Key Responsibilities

Executive & Leadership Coordination

- Act as the primary point of coordination between the Managing Director, Directors, and internal departments.
- Manage calendars, appointments, meetings, and travel schedules for MD and Directors.
- Prepare agendas, presentations, MOM (Minutes of Meetings), and follow-up action items.
- Ensure timely execution of decisions taken by the MD and Directors.

Departmental Monitoring & Reporting

- Coordinate with department heads to track daily, weekly,



and monthly work progress.
- Collect, analyze, and review department reports and performance updates.
- Identify delays, gaps, or issues and escalate them to management with solutions.
- Ensure departments meet assigned targets, timelines, and KPIs.

Operations & Process Support

- Monitor inter-departmental workflows and ensure alignment with organizational goals.
- Assist in implementing management policies, SOPs, and operational strategies.
- Support planning and execution of business initiatives, reviews, and audits.
- Maintain confidentiality of management discussions and company data.

Communication & Documentation

- Draft official emails, notices, reports, and internal communications on behalf of management.
- Maintain structured records of meetings, reports, approvals, and decisions.
- Coordinate internal communication between leadership and teams.

📌 Executive Coordinator (Kozhikode)
🏢 IITS RPS
📍 Kozhikode