Job Location: Mumbai Central

Designation: Executive Assistant to the Managing Director

Working Days: 6-day working week (2nd and 4th Saturdays off)

Working Hours: 10:30 AM to 7:00 PM

About KDM India

KDM India is a leading manufacturer of mobile accessories and electronic products,

committed to the vision of "Make in India – Make for the World." Established in 2011 by our

Chairman & Director, Mr. Nilesh Mali, KDM India has grown from humble beginnings in

Rajasthan to become one of India's most trusted brands in mobile accessories.

Headquartered in Mumbai with a state-of-the-art manufacturing facility in Gujarat, KDM

India offers a wide range of innovative and high-quality products, including TWS earbuds,

neckbands, earphones, wireless speakers, chargers, power banks, cables, and other mobile accessories. Our commitment to quality, innovation, and customer satisfaction has earned us prestigious recognitions such as the Rising Brand of the Decade at the ZEE Business

Excellence Awards 2021 and the MOBEXX 2021 Award for the Most Preferred Mobile

Accessories & Gadgets Brand.

Role Summary The Executive Assistant to the Managing Director will provide high-level administrative, strategic, and operational support to the MD. The ideal candidate will possess exceptional organizational, communication, and multitasking skills, with the ability to manage confidential information while coordinating effectively with internal teams and external stakeholders.

Key Responsibilities

Calendar & Meeting Management

 Manage the MD's calendar, appointments, meetings, and business commitments.

 Prioritize schedules and coordinate internal and external meetings.

 Ensure all meetings are well-organized with relevant documentation and follow-ups.





Communication Management

 Serve as the primary point of contact between the MD and internal/external stakeholders.

 Screen emails, phone calls, and correspondence, ensuring timely responses.

 Draft qualified emails, letters, and official communications on behalf of the

MD.

Administrative Support

 Prepare presentations, reports, proposals, MIS reports, and business documents.

 Maintain confidential records and handle sensitive information with complete discretion.

 Organize and maintain business files and important documentation.

Meeting Coordination

 Prepare meeting agendas and briefing materials.

 Record meeting minutes and monitor action items.

 Ensure timely follow-up on pending tasks and deliverables.

Travel & Event Management

 Coordinate domestic and international travel, including flight bookings, hotel reservations, visas, and itineraries.

 Organize business meetings, conferences, exhibitions, and corporate events.

Stakeholder Management

 Build and maintain professional relationships with clients, vendors, business partners, and senior leadership.

 Represent the MD professionally during meetings and business interactions whenever required.

Strategic & Business Support

 Assist the MD in business planning, market research, and strategic initiatives.





 Track key projects and ensure timely execution of business priorities.

 Prepare analytical reports and management dashboards for decision-making.

Required Qualifications

 Bachelor's degree in Business Administration, Management, or a related field.

 MBA is preferred.

Experience

 5–7 years of experience as an Executive Assistant, Personal Assistant, or

Executive Secretary supporting senior leadership.

 Experience working directly with CXOs, Directors, or Managing Directors is highly preferred.

Required Skills

 Excellent verbal and written communication skills.

 Strong organizational and time management abilities.

 Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).

 Strong presentation and documentation skills.

 Ability to handle confidential information with integrity.

 Excellent follow-up and coordination skills.

 Solid analytical and problem-solving abilities.

 Ability to multitask and work under pressure.

 Professional appearance and interpersonal skills.

Preferred Attributes

 High level of ownership and accountability.

 Proactive, detail-oriented, and self-motivated.

 Flexible to travel as and when required.

 Strong business acumen and decision-making capability.

 Positive attitude with excellent stakeholder management skills.

Why Join KDM India?

 Prospect to work directly with the Managing Director.

 Exposure to strategic business decisions and leadership.

 Dynamic and fast-growing organization.

 Professional growth and career advancement opportunities.

 Collaborative and innovation-driven work culture.

📌 EA to MD (Mumbai)
🏢 KDM India
📍 Mumbai