About the Role

We are looking for a highly organised, proactive and well-presented Coordinator Directors Office to provide administrative, coordination and follow-up support to the Director. The role will involve ensuring effective communication and timely execution of decisions taken during meetings, coordinating with internal teams and external associates, and providing end-to-end logistical support to the Directors Office.

Key Responsibilities

- Coordinate and follow up with internal departments and external associates on decisions and action points arising from meetings.

- Track action items and ensure timely implementation and closure of decisions taken by the Director.

- Follow up with relevant stakeholders on behalf of the Director and provide regular updates on pending matters.

- Ensure all relevant information, documents and updates are available for appointments, meetings and discussions.

- Coordinate meeting schedules, appointments and other requirements of the Directors Office.

- Act as a point of coordination between the Director and various internal departments and external stakeholders.

- Provide logistical and administrative support to ensure the smooth functioning of the Directors Office.

- Maintain proper records,



trackers and documentation related to meetings, follow-ups and key action points.

- Handle confidential information and communications with professionalism and discretion.

- Support any other administrative, coordination or clerical requirements assigned by the Director.

Desired Skills & Competencies

- Excellent written and verbal communication skills.

- Strong organisational and coordination skills.

- Excellent follow-up and execution abilities.

- Strong interpersonal and stakeholder management skills.

- Proactive approach with the ability to work independently.

- Presentable and professional personality.

- Good working knowledge of MS Office, particularly Word, Excel and PowerPoint.

- Ability to manage multiple priorities and work in a fast-paced setting.

- Strong attention to detail and ownership of assigned tasks.

Preferred Experience

- 7–10 years of relevant experience in a similar coordination, executive support, administrative or Director’s Office role.

- Experience in coordinating with senior leadership and multiple internal/external stakeholders will be preferred.

📌 Coordinator (Mumbai)
🏢 Sugee Developers
📍 Mumbai