Job ResponsibilitiesWe are looking for a responsible and computer-savvy Back Office Executive to handle billing, tender-related work, Excel data management and general office coordination.

The key responsibilities will include: Preparing sales invoices and maintaining billing records. Entering and maintaining purchase, sales and stock-related data. Checking and monitoring Government, GeM and institutional tenders .

Reviewing tender documents and identifying important requirements such as quantity, closing date, eligibility, EMD, PBG, delivery period and required documents. Maintaining tender details and deadlines in Excel. Preparing quotations, comparative statements and other tender-related documents.

Maintaining

Excel sheets for orders, quotations, pending supplies, payments and other business records. Handling day-to-day email communication with customers, suppliers and institutions. Preparing and sending professional emails and quotations.

Coordinating with suppliers regarding availability, rates, delivery and pending orders. Maintaining proper digital and physical records of bills, purchase orders, tenders and correspondence.



Supporting day-to-day back-office operations of the pharmaceutical distribution business.

Required

SkillsGood working knowledge of MS Excel is essential. Knowledge of VLOOKUP/XLOOKUP, SUMIF, Filters, Sorting, Pivot Tables and basic Excel formulas will be preferred. Good knowledge of MS Word, PDF and email communication . Good written and spoken English communication . Ability to understand tender documents and extract important information. Good typing speed and attention to detail. Ability to manage multiple tasks and meet deadlines. Responsible, organized and willing to learn.

Preferred

CandidateGraduate – B.Com / BBA / Any Graduate preferred. Candidates with experience in pharmaceutical, medical, hospital, government tender, GeM, billing or back-office work will be preferred. Female candidates looking for a stable full-time back-office position are encouraged to apply.

Important

Candidates must have positive practical knowledge of Excel and basic English email drafting. The role is primarily office-based back-office work involving billing, tender checking, Excel management, documentation and coordination.

Job Location: Pune

📌 Back Office Executive (Pune)
🏢 Shri Vinayak Pharma
📍 Pune