Scope: The Administrative Assistant role will encompass both front of house support to a high customer service level, together with administrative support for the Pune office. This role reports to Sr. Manager Finance, Pune.

Our current technical environment: Basic of MS office

What you'll do:

- Respond to routine questions from associates in the office regarding daily operations.
- Greet and assist clients and visiting associates ensuring a high level of customer service.
- Co-ordinate meeting room and function bookings, set-up requirements and lunches, working closely with the Senior staff to ensure all meetings/events run smoothly.
- An aptitude for technology to support the use of audio-visual equipment.
- Arrange taxis, couriers and outgoing mail.
- Open and action incoming mail and couriers.
- Maintain a solid relationship with the building management team.
- Co-ordinate general facility and equipment maintenance and cleaning and maintain a list of approved vendors, ensuring a high service standard and competitive pricing.
- Ensure office supplies and catering supplies are stocked and order as and when necessary.
- Ensure compliance with health and safety requirements.
- Ad hoc project work and provide local support for other departments such as Sales, Marketing, IT, HR and Payroll as required.
- Any other ad hoc task required to support the office.



May be required to work varying hours based on the operational needs of the office.

What we are looking for:

- English language knowledge is required.
- Ability to provide administrative support quickly, efficiently and effectively - identifying pragmatic solutions.
- Professional, confident individual with effective written and verbal communication skills comfortable working with Executive level personnel.
- An enthusiastic and self-motivated personality and the ability to contribute to the office culture.
- Prior experience in an Information Technology oriented environment would be an advantage but not essential.
- Ability to work unsupervised, applying effective time management and self-management skills, with the capability to be flexible.
- Practical hands-on approach.
- Interest in technology.
- First Aid trained or agreement to undertake relevant training.
- Proficient in Microsoft Office products - Word, Excel, Outlook, PowerPoint.

Our Values If you want to know the heart of a company, take a look at their values. Ours unite us. They are what drive our success - and the success of our customers. Does your heart beat like ours?

Find out here: Core Values

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Locations Pune - BYDS

📌 Associate Executive Facilities - BYDS (India)
🏢 Blue Yonder
📍 India