Department: Administration / Accounts

Reports To: Founder / Director

Working Hours: 9:30 AM – 6:30 PM

Weekly Off: Sunday

About the RoleWe are looking for a detail-oriented and highly reliable Admin Executive to manage day-to-day office administration, employee attendance, payroll coordination, customer payment follow-ups, and accounts/bookkeeping. This role demands robust integrity, confidentiality, and precision, as it involves handling sensitive financial data and payment collections.

Key ResponsibilitiesAttendance & HR Support

- Maintain daily employee attendance, leave records, and late-login tracking
- Prepare monthly attendance summary for payroll processing
- Maintain employee personal files and documentation

Payroll

- Coordinate monthly payroll inputs (attendance, leaves, deductions) with management/accountant
- Ensure salary disbursement timelines are tracked and followed up
- Maintain payslip records and salary registers confidentially

Customer Payment Follow-up

- Track outstanding customer invoices/payments and follow up via calls/emails
- Maintain a payment collection tracker with due dates and status
- Escalate overdue payments to management promptly
- Coordinate with clients for payment confirmations and receipts

Billing & Accounts





- Generate and maintain sales/purchase bills and invoices
- Maintain day-to-day accounts entries (cash/bank/expenses)
- Reconcile bills with payments received
- Maintain vendor bill records and ensure timely processing

Documentation & Office Administration

- Maintain organized physical and digital filing of all financial and office documents
- Ensure confidentiality of sensitive company and employee data
- Handle general office administration and vendor coordination
- Support management with reports as required
- Required SkillsProficiency in MS Excel, Word
- Strong numerical accuracy and attention to detail
- Good communication skills for client payment follow-ups
- High level of trustworthiness — will handle confidential salary and payment data
- Ability to multitask and work independently in a startup environment
- Prior experience in admin/accounts role preferred
- Key Traits RequiredHigh confidentiality — handles salary, payment, and financial data
- Proactive follow-up mindset for payment collections
- Organized — systematic documentation and record-keeping
- Reliable & punctual
- Qualification & ExperienceGraduate (Commerce background preferred)
- 1–3 years of experience in admin/accounts/back-office role

📌 Job Description – Administrative Executive (Madurai)
🏢 RTS Software
📍 Madurai