Key Responsibility

1. Facility Management

- Oversee the day-to-day operations of the facility, including building maintenance, electrical systems, HVAC, fire safety, housekeeping, and security.
- Ensure all facility operations comply with applicable statutory, safety, and regulatory requirements.
- Plan and monitor preventive maintenance activities and ensure timely closure of facility-related issues.
- Coordinate with landlords, property management teams, and external service providers for all facility-related requirements.

2. Vendor Management
- Identify, evaluate, onboard, and manage vendors supporting facilities, security, housekeeping, transportation, and other GA services.
- Negotiate commercial terms and contracts, manage SLAs, and drive cost efficiency while maintaining service quality.
- Monitor vendor performance through regular reviews and ensure compliance with contractual obligations, service standards, and applicable policies.

3. Business Continuity Planning (BCP) & Crisis Management
- Develop, implement, and regularly update the GCC Business Continuity Plan in line with organizational and regulatory requirements.
- Establish and coordinate the Crisis Management Team (CMT), including clearly defined roles, responsibilities, escalation procedures, and communication protocols.
- Conduct periodic BCP assessments, simulations, and tabletop exercises to strengthen organizational preparedness.
- Assess operational risks, identify critical dependencies, and implement appropriate mitigation and contingency measures.

4. Emergency Preparedness & Safety Management
- Develop and maintain emergency evacuation procedures, zone-specific evacuation plans, and emergency communication processes.
- Ensure comprehensive safety compliance across the GCC premises, including:




- Fire safety systems, inspections, and certifications
- Emergency exits, safety signage, and designated assembly points
- Availability of first-aid facilities and overall emergency response preparedness
- Plan and conduct evacuation drills, safety training, and employee awareness initiatives.
- Coordinate with local authorities, fire and emergency services, and safety auditors whenever required.

5. Event Management
- Plan, coordinate, and execute corporate events, business meetings, training programs, and employee engagement initiatives.
- Manage event logistics, including vendor coordination, catering, venue arrangements, and other supporting services.
- Ensure all events are delivered within approved timelines and budgets while meeting organizational standards and expectations.

6. Expense & Budget Management
- Monitor and control GA-related expenses covering facilities, vendors, events, and administrative activities.
- Prepare expense reports and contribute to annual budgeting, forecasting, and financial planning activities.
- Ensure invoices and payments are processed accurately and within defined timelines.
- Identify opportunities to reduce costs, improve processes, and enhance operational efficiency across GA activities.

7. Team Guidance & Coaching
- Provide guidance, support, and coaching to team members and vendor personnel to ensure timely delivery and adherence to expected quality standards.
- Promote accountability, service excellence, and continuous improvement within the team.

8. Additional Responsibilities
- Take on additional responsibilities, projects, and tasks as assigned by the Head of General Administration (GA).
- Demonstrate flexibility and willingness to support evolving business and operational requirements.

📌 Facility Management- BCP (Chennai)
🏢 Recognized
📍 Chennai