Executive Assistant to Managing Director

Company: Luxapack Pvt. Ltd.

Business: Premium Corporate Gifting & Luxury Wedding Cards

Position: Executive Assistant to MD

Location: [Location]

Experience: 25 Years

Employment Type: Full time

About the Role

We are looking for a smart, polished, highly organized and proactive Executive Assistant to the Managing Director who can work closely with the MD and support him in managing day-to-day business activities, client coordination, meetings, follow-ups and important business communications.

The ideal candidate should have excellent communication skills, professional etiquette, strong follow-up abilities and the confidence to interact with premium clients, corporate houses, wedding clients, vendors and senior management.

Key Responsibilities

- Manage the MD’s daily schedule, meetings, appointments and priorities.
- Coordinate and follow up with premium corporate and wedding clients on behalf of the MD.
- Handle important calls, WhatsApp communication, emails and business correspondence.
- Prepare meeting agendas, presentations, reports, MIS and business-related documents.
- Maintain proper records of client discussions, quotations, samples, orders and follow-ups.
- Coordinate with Sales, Design, Production, Purchase and Accounts teams to ensure timely execution of MD’s instructions.
- Follow up on important projects, pending approvals, payments, samples and deliveries.
- Attend meetings with the MD and maintain proper meeting notes and action points.
- Ensure timely follow-up and closure of tasks assigned by the MD.




- Handle confidential business information and maintain complete discretion.
- Assist the MD in client visits, exhibitions, events and business meetings whenever required.
- Support the MD in developing and maintaining relationships with key clients and business partners.
- Track important deadlines and ensure that no critical task or commitment is missed.
- Perform other strategic and administrative responsibilities assigned by the MD.

Candidate Profile
- Excellent English communication and professional personality.
- Strong verbal and written communication skills.
- Good knowledge of MS Office, Excel, PowerPoint, Email and WhatsApp Business.
- Highly organized with excellent follow-up and coordination skills.
- Presentable, confident and comfortable interacting with premium clients.
- Ability to multitask and work under pressure.
- Strong attention to detail and problem-solving ability.
- Should be mature, responsible, trustworthy and highly disciplined.
- Prior experience as Executive Assistant, Personal Assistant, Management Coordinator or Business Coordinator will be preferred.
- Experience in Luxury, Premium Gifting, Wedding, Hospitality, Lifestyle, Events or Corporate Sales will be an added advantage.

What We Are Looking For A person who can act as the right hand of the MD, understand priorities quickly, take ownership of responsibilities and ensure smooth coordination across the organization. Key Skills: Executive Assistance | Client Coordination | Business Communication | Follow-ups | MS Excel | PowerPoint | MIS | Meeting Coordination | Time Management | Confidentiality | Premium Client Handling.

📌 Walk-in || Executive Assistant To Managing Director (Jaipur)
🏢 Luxapac
📍 Jaipur