Job Description We’re Hiring | Executive Assistant to Managing Director
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n UDS Architects LLP is a forward-thinking architecture and interior design firm working across high-end villas, residential developments, 5-star hotels, hospitals, and educational projects.
n We are looking for a highly reliable, proactive, and well-organized Executive Assistant to work closely with our Managing Director. The ideal candidate should have excellent follow-up skills, robust communication abilities, and the confidence to coordinate across teams and act as the MD’s voice when required.
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n Location
n One Lodha Place, Lower Parel, Mumbai
n Working Days & Timing
n Monday–Saturday | 9:30 AM–6:30 PM
n Only the 4th Saturday is off.
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n The business operates 24x7, so the EA must be comfortable remaining reachable by call/WhatsApp outside office hours and on weekends for time-sensitive matters.
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n Experience
n 3–6 years of relevant experience as an Executive Assistant, Secretary, or Office Coordinator supporting senior leadership such as an MD, CEO, or Founder.
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n Key Responsibilities
n n Manage the MD’s calendar, emails, meetings, and daily priorities
n Delegate tasks and ensure timely follow-ups until closure
n Track deadlines, commitments, and deliverables through structured trackers
n Draft professional emails, letters, and internal communications




n Coordinate with internal teams, clients, vendors, and external stakeholders
n Conduct online research and prepare reports, comparisons, and trackers
n Attend meetings, take live notes, and prepare clear MOMs with action items, owners, and deadlines
n Handle business and personal/household coordination for the MD, including travel, appointments, vendors, shopping, dining, and social bookings
n Maintain complete confidentiality regarding client information, project costs, vendor rates, internal matters, and the MD’s personal information
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n Must-Have Skills
n n Outstanding follow-up and task-tracking skills – non-negotiable
n Excellent written and spoken English
n Strong organizational and coordination skills
n Fast and accurate typing, including real-time dictation
n Good working knowledge of MS Excel & Word
n Comfortable with Excel formulas, formatting, and maintaining trackers
n High integrity, reliability, discretion, and professionalism
n Ability to work independently and manage multiple priorities
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n How to Apply
n Interested candidates can share their updated CV at:
n Email:
n Contact: (phone hidden)
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n If you are proactive, highly organized, dependable, and enjoy working closely with senior leadership, we’d love to hear from you.

📌 Executive Assistant (Mumbai)
🏢 UDS Architects
📍 Mumbai