Job Description Designation: Executive Assistant
n Education: Graduate
n Experience: 10 to 15 Years in a corporate office of a well reputed company.
n Job Location: Head Office, Ballard Estate, Mumbai
n Roles and Responsibilities: -
n n Provides high level of secretarial assistance to Business Head.
n Managing the schedule, which includes setting up appointments, scheduling meetings, and arranging travel plans.
n Communicating with stakeholders on behalf of the Business Head. This includes answering phone calls, responding to emails, and drafting correspondence.
n Coordinate with Project Offices and Factories for collecting MIS.
n Acting as first point of contact for callers, dealing with emails and phone calls, passing, and highlighting them to Business Head.
n Reminding significant task, meetings and deadlines.
n Receives incoming communication on behalf of, reviews information, determines importance, and summarizes and/or share contents to appropriate staff.
n Need to prepare meeting agendas, creates presentation materials, and ensures that all necessary materials are available for the meeting, prepares minutes of meeting.
n Coordinates with internal and external stakeholders on behalf of Office of Business Head.




n Collating and compiling MIS and Technical Information.
n Handles administrative tasks such as maintaining files and records, organizing documents, and preparing reports.
n Maintain Contacts / Business Cards/ guest list.
n Prepare MOM and circulate the same to concerned departments.
n Work on consolidation of critical MIS by taking appropriate inputs from various Zones/ HODs.
n To handle Office correspondence and administrative task including e-mail / postal / telephonic correspondences/ drafting of letters and important communications.
n Maintaining office stationery and necessary office supplies.
n Booking and arranging Travel, Visa, Transport and Accommodation.
n Any other task assigned by the management from time to time
n n Required Candidate profile
n n Excellent written & spoken English communication and Presentation skills.
n Proficiency in Microsoft Word and Excel is a must.
n Good command Shorthand, Dictation, and Typing.
n Proactive with high energy level, self-starter and ability to turn around things.
n Must have good interpersonal Skills.
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📌 Executive Assistant (Mumbai)
🏢 THE INDIAN HUME PIPE CO.
📍 Mumbai