Job Summary

We are looking for a proactive and detail-oriented

Senior Admin Executive with a minimum of

4 years of experience in office administration and facility management. The ideal candidate will be responsible for ensuring the smooth day-to-day functioning of office operations, coordinating with vendors, managing facilities, and supporting employees with administrative requirements. Strong proficiency in

Microsoft Excel is essential for reporting, tracking, and data management.

Key Responsibilities

- Manage day-to-day office administration and ensure smooth office operations.

- Oversee facility management activities, including housekeeping, security, cafeteria, and maintenance services.

- Coordinate with external vendors and service providers for office maintenance, AMC renewals, and procurement.

- Monitor office assets, inventory, stationery, and pantry supplies.

- Maintain records of invoices, purchase orders, vendor contracts, and service agreements.

- Process vendor invoices and coordinate with the Finance team for timely payments.

- Ensure office infrastructure, meeting rooms, and common areas are well maintained.

- Support employee onboarding by arranging workspace, ID cards, access cards, and office assets.

- Coordinate office events, employee engagement activities, and internal logistics.

- Ensure compliance with health, safety, and workplace standards.





- Prepare MIS reports, administrative dashboards, and expense reports using Microsoft Excel.

- Identify opportunities to improve administrative processes and optimize operational efficiency.

Required Skills

- Minimum

4 years of experience in Office Administration and Facility Management.

- Strong knowledge of office administration processes and vendor management.

- Excellent proficiency in

Microsoft Excel

(VLOOKUP/XLOOKUP, Pivot Tables, Charts, Basic Formulas, Data Analysis).

- Good understanding of invoice processing and administrative documentation.

- Strong organizational and multitasking skills.

- Excellent communication and stakeholder management skills.

- Ability to work independently and manage multiple priorities.

Preferred Qualifications

- Bachelor's degree in any discipline.

- Experience working in an IT/MNC/corporate workplace will be preferred.

- Knowledge of workplace safety, facility operations, and office compliance.

Key Competencies

- Facility Management

- Office Administration

- Vendor Management

- Asset & Inventory Management

- Invoice Processing

- Procurement Coordination

- MIS Reporting

- Microsoft Excel (Advanced)

- Communication & Coordination

- Problem Solving

- Time Management

- Attention to Detail

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