Location : Fully Remote (Must be aligned with U.S. Eastern Time Zone)

Compensation : Competitive

Start Date : Immediate

Type : Full-Time

Reports To : Founder / Executive Leader

Industry : Founder Network / Community / Events & Ecosystem

About the Organization:

Our client operates a high-impact network of founders, investors, and operators focused on building meaningful companies and communities. The organization is fast-paced, founder-led, and highly execution-driven, with multiple concurrent initiatives including events, partnerships, and ecosystem development.

About the Role

We are seeking a high-performance Executive Assistant (EA) to support a dynamic founder operating across multiple priorities, teams, and external stakeholders.

The role goes beyond traditional administrative support. The EA will act as a central coordination and execution partner, ensuring that priorities are clear, tasks are progressing, and nothing falls through the cracks.

The ideal candidate is proactive, detail-oriented, and highly responsive, with the ability to operate with speed, discretion, and strong judgment in a fast-moving setting.

Key Responsibilities

Executive Support

- Manage complex calendar, scheduling, and meeting coordination across stakeholders
- Prioritize and triage incoming communication (email, WhatsApp, Slack, requests)
- Ensure seamless day-to-day operations for the executive

Meeting Management & Follow-Ups

- Attend key meetings and capture:
- Decisions
- Action items
- Ownership
- Deliver concise summaries within a short turnaround time (not long-form minutes)
- Track and follow up on all commitments made

Task Tracking & Accountability





- Maintain and update task trackers (Excel / tools like Monday.com)
- Monitor progress across team initiatives
- Proactively follow up with stakeholders to ensure completion
- Identify completed vs pending vs redundant tasks

Daily Planning & Reporting

- Prepare daily priority briefs for the executive
- Provide end-of-day summaries, including:
- Completed items
- Pending tasks
- Key follow-ups

Communication & Coordination

- Support the executive by organizing, prioritizing, and processing incoming tasks, requests, and asks
- Communicate effectively and professionally with external stakeholders for scheduling
- Translate discussions into clear next steps and assignments
- Ensure alignment across teams and communication channels

AI-Enabled Productivity

- Leverage tools such as ChatGPT and meeting transcription software
- Support drafting of communications, summaries, and structured outputs
- Continuously improve efficiency using AI tools

Operations & Systems Support

- Maintain organized documentation and shared resources
- Improve workflows and processes for efficiency
- Support coordination across tools and systems

Additional Responsibilities (As Needed)

- Light support for travel planning and logistics
- Ad hoc administrative and operational tasks




- Support during high-priority events or peak business periods

Ideal Candidate Profile

Experience

- 7–10+ years of experience as an Executive Assistant, Operations Associate, or similar role
- Experience supporting senior leaders, founders, or fast-paced teams

Core Skills

- Excellent written and verbal communication skills
- Strong organizational and multitasking abilities
- High attention to detail, especially in scheduling and tracking
- Ability to work independently in a remote environment with minimal supervision
- Comfortable operating in a high-trust environment with significant autonomy and accountability
- Proficiency with fast-paced communication tools such as WhatsApp, Slack, and email

Key Competencies

- Proactivity: Anticipates needs rather than waiting for instructions
- Judgment: Distinguishes urgency vs importance
- Execution Speed: Delivers quickly with clarity
- Accountability Mindset: Drives tasks to completion across teams
- Discretion: Handles sensitive information with confidentiality

Technical Skills

- Proficiency in tools such as:
- Google Workspace
- Slack
- Excel (for tracking, updating, and maintaining structured data)
- Project management tools (e.g., Monday.com)
- CRM systems (basic data pulling, updating, and maintenance — not design or configuration)
- Familiarity with AI tools (e.g., ChatGPT, Claude, Perplexity, meeting transcription tools)
- Bonus: Ability to do light formatting, basic design, and use Canva for clean, professional documents and presentations

Apply

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📌 Senior Executive Assistant (Remote) (India)
🏢 Measured Moves
📍 India