POSITION SUMMARY The Senior Admin Executive will play a pivotal role in streamlining day-to-day corporate operations, facilitating resource allocation, and maintaining administrative systems across all Chemon Group entities. Reporting functionally to the Managing Director and administratively to the Group Head - HR, the ideal candidate will establish explicit operational policies, oversee facility and vendor management, and support strategic administrative initiatives with high autonomy, structured efficiency, and precision.

3. REPORTING & SUPERVISORY STRUCTURE

· Functional Reporting Line: Mr. Chetan Seth (Managing Director)

· Supervisory Responsibility: Direct reporting line to the Managing Director; indirect reporting line to Group Head - HR.

4. KEY RESPONSIBILITIES & ESSENTIAL FUNCTIONS

A. Operations & Process Management

· Formulate, implement, and standardise corporate administrative policies and operational workflows across all group companies.

· Structure operational responsibilities across divisions and establish clear organisational relationships to maximize workflow efficiency.

· Lead both short-term operational planning and long-term strategic administrative initiatives to support corporate growth.

· Systematically define department goals, establish priority matrices, and execute admin tasks in a logical, structured sequence.

B. Facilities, Maintenance & Vendor Coordination

· Supervise facilities management, including regular office repairs, preventative maintenance, and routine site upgrades.





· Manage end-to-end Annual Maintenance Contracts (AMCs), schedule regular vendor visits, and evaluate vendor performance.

· Negotiate service terms with external suppliers and service providers to ensure cost-effective procurement and service quality.

· Oversee administrative aspects of land dealings, documentation, and related property matters on behalf of the organisation.

C. Resource Allocation & Administrative Support

· Ensure efficient distribution and utilization of corporate resources across departments to prevent operational bottlenecks.

· Provide high-level administrative assistance and maintain a reliable, continuous support ecosystem for internal teams.

· Exercise supervisory leadership over administrative functions, ensuring seamless execution of daily office activities.

5. CANDIDATE PROFILE & QUALIFICATIONS

· Educational Background: Diploma in Secretarial Practices or equivalent qualification.

· Professional Experience: 2 to 3 years of hands-on experience in corporate administrative roles.

· Domain Knowledge: Demonstrable experience handling land dealings, documentation, and real estate administrative compliance.

· Communication Skills: Exceptional written and verbal communication skills with the ability to draft professional correspondence and present structured reports.

· Interpersonal Capabilities: Strong interpersonal acumen with proven ability to motivate teams, negotiate effectively, and manage cross-functional relationships.

Work Location: In person

📌 Senior Admin Executive (Vasant Kunj)
🏢 Caara India
📍 Vasant Kunj