Job Description Position Responsibilities:
n Infrastructure & Facility Management :
n n Oversee and manage all school facilities to ensure a safe, clean, functional, and aesthetically pleasing environment conducive to learning
n Ensure uninterrupted utilities and systems including electricity, water supply, sanitation, power backup, fire protection, security systems, sewage treatment, water purification, and waste management
n Plan, coordinate, and supervise repairs, preventive maintenance, renovations, and campus development projects
n Manage and maintain school buildings, grounds, utilities, and facilities to meet safety, operational, and aesthetic standards
n Ensure efficient use of space, assets, equipment and infrastructure
n Oversee housekeeping, horticulture, janitorial, workplace services, and campus cleanliness standards
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n Administrative Operations & MIS:
n n Develop, implement, and monitor efficient administrative systems, SOPs, and operational manuals
n Oversee documentation, records management, data integrity, and administrative audits
n Develop and manage MIS for daily operations, budgeting, compliance and reporting
n Generate monthly/quarterly/annual operational and management reports for senior leadership review
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n Financial Management & Resource Optimization:
n n Manage allocation and optimal utilization of administrative resources
n Prepare administrative and operational budgets, monitor income and expenditure, and ensure cost-effectiveness
n Maintain financial records related to administration, transport, facilities, and stores
n Promote sustainability, international-mindedness, and inclusive practices within campus operations
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n Vendor, Procurement & Stores Management:
n n Liaise with vendors and service providers for security, housekeeping, maintenance, transport, catering, and supplies
n Negotiate contracts, monitor SLAs, and ensure quality service delivery
n Evaluate and empanel vendors as required
n Manage procurement, inventory control, monthly reconciliation, and optimum utilization
n Ensure transparency, compliance, and cost-effectiveness in procurement processes
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n Security & Safety Management:
n n Implement, monitor, and continuously improve campus security systems and protocols
n Ensure protection of students, staff, visitors, and high-value assets
n Oversee security personnel, their deployment,



and regular training
n Ensure compliance with health, safety, fire, and premises safety norms
n Conduct regular safety drills and emergency preparedness exercises
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n Transport Management:
n n Supervise school transport operations ensuring safety, efficiency, and regulatory compliance
n Manage route planning, vehicle deployment, driver documentation, and vehicle maintenance
n Maintain transport-related documentation and expenditure records in coordination with the Transport In-charge
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n Compliance & Legal Matters:
n n Ensure compliance with all statutory and regulatory requirements including:
n PF, ESI, TDS, labour laws
n Transport regulations
n Health, hygiene, and fire safety
n State Education Board and CBSE norms
n Manage documentation for licenses, permits, audits, and inspections
n Conduct regular compliance audits and implement corrective actions timelines
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n Staffing, Training, Support & Welfare:
n n Manage support staff and third-party personnel
n Identify training needs and arrange training programs for administrative, security, and transport staff
n Monitor staff health, safety, and welfare in collaboration with HR
n Foster a culture of professionalism, accountability, continuous learning and operational excellence
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n Student & Staff Services:
n n Oversee administrative support related to:
n Admissions
n Examinations
n School catering
n Travel for school trips
n General administration and student services
n Address operational and administrative concerns impacting student and staff well-being
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n Event Support & Visitor Management:
n n Plan, organize, and coordinate school events, meetings, and functions
n Collaborate with academic and support departments to manage logistics
n Develop and enforce visitor management procedures ensuring security compliance
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n Communication & Stakeholder Liaison:
n n Act as a liaison between school management, parents, vendors, and external stakeholders
n Manage official communications,



notices and correspondence
n Support school outreach, branding and communication initiatives
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n IT Resources, Library & Technology Integration:
n n Ensure effective functioning of Reception systems, IT Resource Centres, IT Labs, and Library
n Oversee maintenance, audits, and upgrades of administrative and operational IT systems
n Identify and implement technology solutions to enhance efficiency, communication, and data management
n Conduct regular audits (monthly/quarterly/annual) of IT resources and library facilities
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n Emergency Response Planning:
n n Develop, review, and update emergency response and disaster management plans
n Coordinate with internal and external stakeholders for preparedness
n Conduct drills, training sessions, and evaluations to ensure readiness
n Ensure readiness for unforeseen events and crisis situations
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n Candidate Profile
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n Qualifications and Experience
n Education: Graduate/Postgraduate in Administration, Management, or a related field
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n Experience: Minimum 10–15 years of relevant experience in startups/ mid- sized corporates/ business units/ school administration/ facilities, or operations management. Experience in handling large campuses/ business units, compliance frameworks, and multi-vendor environments preferred
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n Competencies Required
n n Robust leadership and people management skills
n Knowledge of statutory compliances and school regulations
n Budgeting, Financial Planning & Cost Control
n Vendor and contract management
n Crisis Management, Problem-solving & Decision-Making
n Excellent communication and coordination abilities
n Proficiency in MIS and administrative systems
n Technology-driven administrative mindset
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n Personal Attributes
n n Strategic & Cultural Fit
n High integrity and ethical standards with strong compliance orientation
n Calm under pressure, with the ability to handle crises and emergencies effectively
n Detail-oriented yet capable of maintaining a strategic, big-picture perspective
n Proactive and solution-driven, anticipating issues before they escalate
n Organized, disciplined, and process-oriented in approach.
n Resilient and adaptable to changing regulatory, academic, and operational demands
n Technology-driven administrative mindset
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📌 Manager - Administration & Operations (Faridabad)
🏢 DPSG-Palam Vihar
📍 Faridabad