HR Manager Payroll & Statutory Compliance

Job Title: HR Manager Payroll & Statutory Compliance

Experience: 3–5 Years

Salary: 3.0 – 4.5 LPA

Employment Type: Full-Time, Permanent

Department: Human Resources / HR Operations

Job Summary

We are looking for an experienced HR Manager – Payroll & Statutory Compliance to manage end-to-end payroll processing, attendance and overtime validation, statutory compliance, payroll documentation, and HR operations.

The ideal candidate should have strong hands-on experience in Payroll, PF, ESI, Qualified Tax (PT), statutory returns, payroll MIS, salary processing, and HR operations. Experience in handling payroll for multiple entities and locations will be an added advantage.

Key Roles & Responsibilities

1. Payroll Management

- Manage end-to-end monthly payroll processing for multiple entities.
- Collect and verify employee attendance and overtime (OT) details from site coordinators and reporting managers.
- Verify attendance records and resolve discrepancies before payroll processing.
- Prepare final attendance and overtime calculation sheets.
- Calculate and process salaries, including salary advances, leave encashment, reimbursements, deductions, and other payroll adjustments.
- Maintain accurate employee payroll records and ensure timely updates in the payroll system.
- Manage employee loan and salary advance deductions.
- Verify employee bank account, PF and other payroll-related details.
- Incorporate approved HR inputs and payroll remarks before processing salaries.
- Prepare monthly payroll budget and salary processing reports.
- Conduct final payroll verification and reconciliation before salary processing.
- Coordinate with Finance/Accounts for timely salary processing.
- Release employee payslips after salary credit.

1.



Payroll Reports & Documentation

- Prepare and maintain monthly payroll reports and salary statements.
- Prepare actual salary reports and payroll MIS for management.
- Maintain site-wise and employee-wise salary records.
- Maintain and update employee loan recovery trackers.
- Prepare payroll-related reports and documentation as required by management.
- Coordinate with the Finance and HR teams for payroll-related data and requirements.
- Maintain proper payroll records for audit and compliance purposes.

1. Statutory Compliance – PF, ESI & Professional Tax

- Prepare PF/EPF and ESI data and statements for monthly statutory processing.
- Prepare EPF-related data for applicable entities.
- Prepare ESI Zero Returns wherever applicable.
- Prepare PF/EPF Zero Returns wherever applicable.
- Prepare Professional Tax (PT) statements for applicable locations.
- Coordinate with statutory consultants for PF, ESI and PT challan generation and filing.
- Verify statutory challans and compliance documents received from consultants.
- Coordinate with Finance/Accounts for timely payment of statutory challans.
- Ensure statutory compliance deadlines are met without delays or penalties.
- Maintain proper records of statutory filings, challans and returns.

1. HR Operations

- Coordinate with site teams and reporting managers for attendance and payroll inputs.




- Support employee documentation and payroll-related queries.
- Coordinate with HR and Finance teams for salary and statutory matters.
- Ensure accuracy and confidentiality of employee payroll information.
- Handle payroll-related employee queries and resolve issues in coordination with the concerned teams.

Required Skills
- Strong knowledge of end-to-end payroll processing.
- Hands-on experience in PF/EPF, ESI/ESIC and Professional Tax (PT).
- Good understanding of statutory compliance and payroll deductions.
- Experience in attendance and overtime calculations.
- Strong knowledge of salary processing and payroll reconciliation.
- Experience in preparing payroll MIS and statutory reports.
- Good Excel skills and ability to work with large employee data.
- Experience with payroll/HRMS software such as Keka is preferred.
- Good communication and coordination skills.
- Ability to independently manage monthly payroll activities and statutory deadlines.
- High level of accuracy and confidentiality.

Preferred Candidate Profile
- 4–8 years of relevant experience in Payroll, HR Operations and Statutory Compliance.
- Candidates with hands-on experience in multi-location or multi-entity payroll will be preferred.
- Experience handling payroll across different states/locations is an advantage.
- Immediate joiners or candidates with a short notice period will be preferred.

Education

Any Graduate

MBA/PGDM – HR will be an added advantage.

Key Skills

Payroll Management | Payroll Processing | Statutory Compliance | PF | EPF | ESI | ESIC | Professional Tax | Payroll MIS | Salary Processing | Attendance Management | Overtime Calculation | HR Operations | Keka | Payroll Reconciliation | HRMS

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