Job Description:

Role:- Personal Assistant to Director

Department Director's Office / Administration

Reports To Director Location Head Office

Employment Type Full time

Job Purpose To provide comprehensive administrative, coordination, and secretarial support to the Director, ensuring smooth day-to-day functioning of the Director's office, effective time management, and seamless communication between the Director and internal/external stakeholders.

Key Responsibilities
Manage the Director's calendar, schedule meetings, and coordinate appointments, ensuring no conflicts or overlaps.
Handle correspondence including emails, letters, and calls on behalf of the Director, and draft responses as required.
Organize and coordinate domestic and international travel, including itineraries, visas, hotel bookings, and logistics. Prepare agendas, take minutes, and follow up on action items for meetings attended by the Director.
Maintain confidential files, records, and documentation with a high degree of discretion. Prepare reports, presentations,



and briefing notes as required by the Director.
Track pending approvals, deadlines, and deliverables, ensuring timely follow-up.
Coordinate with the admin/facilities team for office arrangements, events, and hospitality for visitors.
Manage expense reports, reimbursements, and petty cash related to the Director's office.
Handle personal errands and tasks for the Director as and when required.
Maintain absolute confidentiality regarding company and personal matters.

Key Skills & Competencies
Excellent verbal and written communication skills (English/Hindi).
Solid organizational and time-management abilities.
High level of discretion, integrity, and professionalism.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Ability to multitask and work under pressure with minimal supervision.
Solid interpersonal skills and a proactive, solution-oriented approach.
Qualification & Experience Gradua

📌 Personal Assistant To Director Kolkata
🏢 RECEX
📍 Kolkata