. Executive &

- Calendar Management

- Manage the Founder/MD’s daily calendar, meetings, appointments, and schedules.

- Prioritize meetings based on business importance and urgency.

- Coordinate internal and external meetings with relevant stakeholders.

- Avoid scheduling conflicts and ensure adequate preparation time between important meetings.

- Send meeting reminders and ensure participants are available and prepared.

1. Meeting Management &
- MOM

- Prepare meeting agendas and relevant documents before meetings.

- Attend important management and business review meetings as required.

- Prepare professional Minutes of Meeting (MOM) with:

- Key discussion points

- Decisions taken

- Action items

- Owners

- Timelines

- Status

- Circulate MOMs promptly after meetings.

- Maintain a central tracker for all decisions and action points.

1. Follow-Up &
- Closure Management

- Follow up with department heads and team members on commitments given to the Founder/MD.

- Track pending tasks, decisions, approvals, and escalations.

- Highlight overdue or critical matters requiring management intervention.

- Ensure action items are closed within committed timelines.

- Maintain daily/weekly management follow-up dashboards.

1. Communication Management

- Draft professional emails, letters, meeting notes, presentations, and internal communications on behalf of the Founder/MD.

- Coordinate communication with employees, consultants, vendors, customers, distributors, government authorities, and other external stakeholders.

- Screen and prioritize incoming communication.

- Maintain professionalism and confidentiality in all communications.

1. Management Information &
- Reporting

- Collect important reports and MIS from various departments.

- Consolidate information into concise management summaries.

- Maintain trackers for:

- Key decisions

- Projects and initiatives





- Escalations

- Department commitments

- Management meetings

- Business priorities

- Provide daily and weekly status updates to the Founder/MD.

1. Cross-Functional Coordination

- Coordinate with departments such as:

- Sales &
- Business Development

- Marketing

- HR

- Finance &

- Accounts

- Procurement

- Supply Chain

- Production

- Quality

- R&D;

- Operations

- Facilitate communication between the Founder/MD and functional teams.

- Ensure important instructions are communicated correctly and acknowledged by responsible owners.

1. Travel &
- Event Coordination

- Coordinate domestic and international travel arrangements.

- Manage flight, hotel, transportation, meeting schedules, and itineraries.

- Coordinate participation in exhibitions, conferences, customer meetings, and business events.

- Maintain all required travel documentation and schedules.

1. Documentation &
- Record Management

- Maintain confidential management documents and records.

- Organize agreements, presentations, MOMs, reports, approvals, and correspondence.

- Maintain structured digital folders for quick retrieval of information.

- Ensure significant documents are properly version-controlled and archived.

1. Confidentiality &
- Governance

- Handle sensitive business, employee, financial, strategic, and management information with complete confidentiality.

- Maintain strict discretion regarding Founder/MD-level discussions.

- Ensure appropriate access control for confidential documents and information.

1. Special Projects

- Support the Founder/MD in strategic and special projects.

- Conduct basic research and prepare summaries for management decisions.

- Coordinate project timelines, stakeholders, and deliverables.

- Assist in preparation for management reviews, board-level discussions, and business presentations.

Pay: ₹12,672.34 - ₹45,856.65 per month

Work Location: In person

📌 Executive Assistant to Managing Director (Chandigarh)
🏢 regal kitchen food
📍 Chandigarh