Position Summary:The Executive Assistant (EA) to the Dean provides high-level administrative, operational, and strategic support to the Dean of the Faculty of Business. The EA serves as a key liaison between the Dean’s office and internal/external stakeholders, ensuring effective communication, coordination, and execution of the Dean's priorities.Key Responsibilities:Administrative SupportManage the Dean’s calendar, schedule meetings, and coordinate appointments, travel, and logisticsDraft, review, and manage correspondence, reports, presentations, and meeting materialsOrganize and maintain records, files, and documentation in a systematic and secure mannerPrepare and process expense claims, reimbursements, and procurement requestsCommunication & LiaisonAct as the primary point of contact for internal and external communications to the Dean's officeCoordinate with faculty, staff, students, and external partners on behalf of the DeanAssist in drafting and editing speeches, emails, and official communications. Also manage the Dean's email & related communication.Operational & Strategic SupportSignificant exposure to managing the Accreditations and Rankings from the Dean's office.Assist in the preparation and follow-up of strategic planning meetings,



faculty reviews, and performance tracking.Support project tracking, reporting, and deadline management for initiatives led by the Dean.Coordinate faculty-level events, workshops, guest lectures, and committee meetings.Confidentiality & DiscretionHandle sensitive and confidential information with a high degree of professionalism.Maintain discretion in managing personnel matters, academic issues, and institutional strategies.Required Qualifications:Bachelor’s degree in Communication, Business Administration, or related field. Master’s preferred.5+ years of experience in a similar executive support role, preferably in an academic environment.Excellent organisational, communication, and interpersonal skills.Strong proficiency in Microsoft Office Suite and project management tools.Ability to multitask, prioritise effectively, and work independently under pressure.Desirable Attributes:High level of professionalism, discretion, and attention to detail.Proactive and anticipatory problem-solving skills.Familiarity with academic governance and faculty operations.Ability to build solid working relationships across diverse teams.

📌 Executive Assistant To The Dean (Maharashtra)
🏢 Flame University
📍 Maharashtra