Company Description

SKAY Partners (Advocates & Solicitors) is a full-service law firm led by experienced multi-disciplinary lawyers who provide comprehensive legal solutions to business clients. The firm focuses on business law advisory, litigation, and arbitration, offering end-to-end support across diverse industries. Team members work closely with clients on complex commercial matters, helping them navigate regulatory, contractual, and dispute-related challenges. SKAY Partners values professionalism, collaboration, and integrity, creating a work environment that encourages growth and continuous learning. Joining the firm offers exposure to high-quality legal work and opportunities to develop strong skilled skills.

The role

We are hiring a single Executive Assistant to support all four Partners across the three cities. You will be the connective tissue that ties four dockets, three benches, and every touchpoint a partner-led practice runs on — court diaries, client communication, travel, documentation, and internal coordination. The role calls for exceptional cohesion, comprehension, and communication . You will be trusted with confidential matter details, client sensitivities, and the strategic sequencing of each Partner's week — and you will be the one person who sees how all four practices fit together on any given day.

What you will own

Diary and court calendar management

- Manage integrated court diaries for all four Partners across the Bombay High Court, Delhi High Court, Punjab & Haryana High Court, NCLT/NCLAT benches, tribunals, and subordinate forums
- Track cause-lists, listing dates, and filing deadlines daily; surface conflicts and clashes proactively
- Coordinate hearings, conferences, client meetings, and internal partner calls across cities
- Protect briefing time, travel time, and preparation windows on each Partner's calendar

Matter and brief coordination

- Maintain a live, accurate matter list per Partner with status,



next date of listing, and pending action
- Liaise with instructing solicitors, briefing counsel, clerks, and clients on procedural updates
- Coordinate brief bundles, appearance memos, and hearing files across cities
- Track filing deadlines, limitation dates, and compliance timelines

Communication and client interface

- First point of contact for Partners' incoming calls, emails, and correspondence; screen, prioritise, and route with judgment
- Draft routine correspondence, engagement letters, and follow-ups for Partner review
- Maintain the client contact database with discretion and accuracy
- Manage the flow of privileged and confidential information across all four practices

Travel and inter-city coordination

- Plan and book travel between Mumbai, Delhi, and Chandigarh for hearings, client meetings, and conferences
- Manage accommodation, ground logistics, and visa processing where required
- Coordinate travel calendars so Partners can meet in person efficiently during the consolidation phase

Documentation, billing, and records

- Maintain organised physical and digital filing systems across all four practices
- Track billable time inputs, coordinate invoicing, and follow up on receivables
- Handle expense reports, reimbursements, and vendor coordination
- Own the document management system as it is built out

Firm-building support

- Support the operational integration of the four practices — common templates, engagement processes, KYC and client onboarding, knowledge management
- Coordinate with junior advocates, interns,



and future support staff as the firm grows
- Help institutionalise the workflows that keep four Partners in three cities moving as one firm
- Lead the team as we grow

What we are looking for

- 6–10 years of executive or secretarial experience, ideally supporting senior professionals (law chambers, law firm, senior counsel, Big 4, or comparable professional services)
- Excellent written and spoken English; working comfort in Hindi is a strong plus; Marathi comfort useful for Mumbai
- Sharp, instinctive judgment on confidentiality — non-negotiable in legal practice
- Strong command of Google Workspace or MS Office, calendaring tools, and comfort learning legal tech (practice management software, e-filing portals, document management systems)
- Comprehension: you read a matter update or a Partner's brief instruction and act the first time correctly
- Communication: you write clearly and speak with poise to Judges' clerks, senior counsel, clients, and vendors alike
- Cohesion: you hold four independent operating styles together without getting flustered
- Proactive and anticipative; you flag issues before they become fires
- Comfort with ambiguity and pace; willingness to build processes where none exist

Preferred

- Prior experience in a law chamber or litigation-heavy law firm
- Familiarity with Indian court procedure, cause-list conventions, and filing workflows
- Exposure to practice management tools (Provakil, Manupatra, SCC Online, and similar)

What we offer

- A foundational role in the firm — your systems will define how SKAY Partners operates for years to come
- Direct proximity to four senior practitioners across commercial litigation, insolvency, arbitration, regulatory, and criminal law
- A role where judgment, initiative, and craft are valued over hierarchy
- Competitive compensation aligned with experience

📌 Executive Assistant (India)
🏢 SKAY Partners (Advocates & Solicitors)
📍 India