Job Description

KEY RESPONSIBILITIES

HR OPERATIONS & PAYROLL

· Manage monthly payroll processing through HRMS, including attendance, leave, overtime, deductions and salary inputs.

· Maintain employee master data, personnel files and HRMS records.

· Handle complete employee lifecycle: joining, induction, confirmation, transfer, increment, promotion and exit.

· Prepare HR letters, employee records, HR MIS and management reports.

· Manage attendance, leave, absenteeism, overtime and employee queries.

· Coordinate with Accounts/Finance for accurate and timely salary processing.

· Coordinate with HRMS/payroll vendors for system support and improvements.

BLUE-COLLAR & CONTRACT WORKFORCE

· Manage recruitment and deployment of approximately 100 contract/blue-collar workers.

· Coordinate with labour contractors and recruitment agencies for manpower requirements.

· Ensure timely replacement of absentee/attrition-related manpower.

· Maintain contractor-wise manpower, attendance and workforce records.

· Coordinate worker joining formalities, documentation and induction.

· Work closely with Production/Supervisors to ensure adequate manpower availability.

STATUTORY & EMPLOYEE RELATIONS

· Coordinate applicable PF, ESIC, PT, Bonus, Gratuity and labour-law compliance with external consultants.

· Maintain statutory records and documentation.

- Coordinate labour contractor compliance and required documentation.

· Handle employee grievances, discipline and routine employee-relations matters.

· Support implementation of HR policies and procedures.

ADMINISTRATION & FACILITY MANAGEMENT

· Manage housekeeping, security, pantry/canteen, pest control and facility services.

· Coordinate maintenance, repairs, AMC and general facility requirements.

· Manage administrative vendors, contractors and service providers.

· Control office/factory consumables, stationery and administrative expenses.

· Ensure cleanliness, hygiene and proper upkeep of all locations.

TRAVEL & GENERAL ADMIN

· Handle flight, train, hotel and local transportation bookings for employees and management.

· Coordinate business travel, factory visits and customer/supplier visits.

· Maintain travel records and coordinate travel bills/reimbursements with Accounts.

· Manage general administrative requirements and management support.

RECRUITMENT, PERFORMANCE & TRAINING





· Recruit white-collar staff for Production, Quality, Maintenance, Stores, Purchase, Accounts and other functions.

· Coordinate annual appraisal, increment and confirmation processes.

· Organise employee induction, training and engagement activities.

· Conduct exit formalities and maintain attrition records.

· Maintain recruitment pipeline and manpower planning.

HR MIS & REPORTING

Prepare regular management reports covering:

· Headcount & manpower status

· Contractor/blue-collar manpower

· Attendance & absenteeism

· Overtime & leave

· Recruitment & vacancies

· New joiners & exits

· Attrition

· Payroll inputs

· Training & appraisal status

· HR/Admin expenses

· Contractor and statutory compliance status

ADDITIONAL SME RESPONSIBILITIES

· Develop and implement practical HR/Admin policies, SOPs and processes.

· Improve HR processes through effective use of HRMS and digital records.

· Support management in manpower planning and employee-related decisions.

· Coordinate with government/statutory authorities and external consultants.

· Maintain confidentiality of salary, employee and management information.

· Identify opportunities for controlling HR and administrative costs.

Requirements

IDEAL CANDIDATE

Education: MA/MCOM /MSC + PGDM – HR, MSW, MHRM or equivalent.
Experience: 4–7 years in HR & Administration, in manufacturing/engineering.

KEY SKILLS

HRMS & Payroll | Factory HR | Blue-Collar Recruitment | Contract Labour Management | Employee Relations | Attendance & Leave | Statutory Compliance Coordination | HR MIS | Recruitment | Performance Management | Administration | Housekeeping & Facility Management | Vendor Management | Travel Management | MS Excel

PERSONAL ATTRIBUTES

· Hands-on and execution-oriented

· Comfortable dealing with management and shop-floor employees

· Robust follow-up and coordination skills

· Good communication and interpersonal skills

· Well organised and detail-oriented





· Able to independently manage multiple locations

· Practical approach to employee and administrative issues

· High integrity and confidentiality

REPORTING & COORDINATION

Reports to: Managing Director / COO

Key relations: Factory Heads, Production, Quality, Maintenance, Stores, Purchase, Accounts & Finance and other department heads.

External: Labour contractors, recruitment agencies, statutory/HR consultants, vendors, housekeeping/security agencies and travel agencies.

ROLE OBJECTIVE

To act as the single-point HR & Administration owner for a ~150-person manufacturing organisation, ensuring accurate payroll, effective workforce availability, proper employee records, smooth HR operations, statutory coordination and efficient administration across two factories and one corporate office.

BenefitsSalary - Rs. 50 to 60 K per month
Requirements
Education: MA/MCOM /MSC + PGDM – HR, MSW, MHRM or equivalent. Experience: 4–7 years in HR & Administration, in manufacturing/engineering. KEY SKILLS HRMS & Payroll | Factory HR | Blue-Collar Recruitment | Contract Labour Management | Employee Relations | Attendance & Leave | Statutory Compliance Coordination | HR MIS | Recruitment | Performance Management | Administration | Housekeeping & Facility Management | Vendor Management | Travel Management | MS Excel PERSONAL ATTRIBUTES · Hands-on and execution-oriented · Comfortable dealing with management and shop-floor employees · Strong follow-up and coordination skills · Good communication and interpersonal skills · Well organised and detail-oriented · Able to independently manage multiple locations · Practical approach to employee and administrative issues · High integrity and confidentiality REPORTING & COORDINATION Reports to: Managing Director / COO Key relations: Factory Heads, Production, Quality, Maintenance, Stores, Purchase, Accounts & Finance and other department heads. External: Labour contractors, recruitment agencies, statutory/HR consultants, vendors, housekeeping/security agencies and travel agencies. ROLE OBJECTIVE To act as the single-point HR & Administration owner for a ~150-person manufacturing organisation, ensuring accurate payroll, effective workforce availability, proper employee records, smooth HR operations, statutory coordination and efficient administration across two factories and one corporate office.

📌 HR & ADMINISTRATION MANAGER (India)
🏢 Suncorp Solutions
📍 India