Admin & Facility Executive

Location: Udyog Vihar, Gurgaon
Employment Type: Permanent
Working Days: Monday to Saturday
Weekend Schedule: Half-day every Saturday

Job Summary

We are looking for a proactive and organized Admin & Facility Executive to manage day-to-day administrative and facility-related activities at the Udyog Vihar, Gurgaon office. The role will involve coordinating with different locations, maintaining records and trackers, managing office requirements, and supporting smooth workplace operations.

Key Responsibilities

- Coordinate with various locations for facility-related requirements, maintenance activities, and administrative support.
- Raise and track requests for office materials, supplies, and other facility requirements through the designated software/system.
- Maintain accurate administrative, facility, inventory, and requirement trackers.
- Monitor and follow up on pending facility requests to ensure timely closure.
- Manage routine office administration and facility-related activities.
- Coordinate with vendors/service providers for routine facility requirements, wherever required.
- Ensure availability of essential office supplies and materials.
- Support the smooth functioning and upkeep of office facilities.
- Coordinate and manage small office events, employee activities, meetings, and other administrative arrangements.
- Maintain relevant documentation, records, invoices, and reports.
- Escalate facility or administrative issues to the appropriate stakeholders and follow up until resolution.




- Provide regular updates to the reporting manager on facility requirements, pending activities, and completed tasks.
- Support other administrative activities as assigned by the management.

Qualifications & Experience
- Graduate in any discipline; degree/diploma in Administration, Facility Management, Business Administration, or a related field will be preferred.
- 1 3 years of experience in administration, facility management, office coordination, or a similar role.
- Freshers with relevant internship/administrative exposure may also be considered.
- Good working knowledge of MS Excel, Word, and Power Point.
- Experience in using any office/admin request management software will be an advantage.
- Valuable communication and interpersonal skills.
- Strong coordination and follow-up abilities.
- Organized, detail-oriented, and capable of managing multiple activities simultaneously.
- Ability to work independently and take ownership of routine administrative requirements.

Key Competencies
- Administration & Facility Coordination
- Vendor & Stakeholder Coordination
- Record & Tracker Management
- Office Supplies & Inventory Coordination
- Event & Activity Coordination
- Follow-up & Issue Resolution
- MS Office
- Communication & Interpersonal Skills
- Time Management
- Attention to Detail

Ideal Candidate

The ideal candidate should be hands-on, responsible, organized, and proactive, with the ability to coordinate effectively with multiple locations and stakeholders while ensuring that day-to-day office and facility requirements are completed on time.

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