20 Aug
|
Recognized
|
Pune
1. Vendor Management
- Identify, onboard, and manage vendors for housekeeping, security, maintenance, pantry, stationery, and other services
- Negotiate contracts, rates, and service-level agreements (SLAs)
- Monitor vendor performance and ensure timely service delivery
- Verify vendor invoices and coordinate payments with accounts
- Maintain vendor records and compliance documentation
2. Housekeeping Management
- Supervise housekeeping staff and outsourced agencies
- Ensure cleanliness and hygiene standards across office premises
- Plan housekeeping schedules and periodic deep cleaning
- Report and resolve cleanliness or maintenance issues
3. Asset Management
- Maintain records of office assets (IT equipment, furniture, appliances, etc.)
- Track asset allocation, movement, and disposal
- Conduct periodic physical verification of assets
- Coordinate repair, replacement, and maintenance of assets
4. Pantry Management
- Manage pantry supplies (tea, coffee, snacks, water, consumables)
- Ensure pantry hygiene and availability of supplies
- Coordinate with pantry vendors and staff
- Monitor pantry expenses and control costs
5. Stationery Management
- Procure and manage office stationery and consumables
- Maintain inventory and ensure timely replenishment
- Issue stationery as per company policy
- Track usage and optimize inventory levels
6.
Facility Management
- Oversee day-to-day office facilities operations
- Coordinate with facility vendors for repairs and services
- Ensure compliance with safety, health, and statutory norms
- Handle employee requests related to office facilities
7. Attendance Management
- Maintain and monitor employee attendance records
- Coordinate with HR on attendance, leave, and shift data
- Resolve attendance discrepancies and system issues
8. Salary Support (Admin Coordination)
- Coordinate with HR and payroll for attendance and data inputs
- Ensure timely submission of attendance and overtime records
- Support payroll processing activities as required
9. Building & Maintenance Management
- Coordinate preventive and breakdown maintenance
- Handle electrical, plumbing, HVAC, and civil maintenance issues
- Liaise with building management and external authorities
- Ensure compliance with fire safety and statutory inspections
Requirements
Skills & Competencies
- Solid organizational and multitasking skills
- Vendor negotiation and coordination skills
- Knowledge of facility and office administration
- Basic understanding of payroll and attendance systems
- Good communication and interpersonal skills
- Cost control and documentation skills
Qualifications & Experience
- Bachelorâs degree in any discipline
- 2â5 years of experience in administration or facility management (adjustable)
- Experience handling vendors, facilities, and office operations preferred