Position Summary
We are seeking an experienced Executive Assistant & Estate Manager to support the Resident Head and oversee the day-to-day operations of Rupani House, a privately owned residential property.
The role combines executive assistance, estate management, staff supervision, vendor coordination, and administrative oversight. The position requires discretion, strong organizational skills, and the ability to independently track and close pending matters.

Key Responsibilities
Executive Assistance
Manage calendars, appointments, travel, correspondence, and personal administration.
Arrange domestic and international travel, including visas, hotels, transport, and itineraries.
Track deadlines, renewals, follow-ups, and confidential records.
Prepare letters, presentations, meeting notes, and reports.
Coordinate with bankers, CAs, lawyers, and other skilled advisors.
Maintain physical and digital records, as well as household documentation.

Estate & Property Management
Oversee building maintenance, utilities, common areas, and preventive maintenance.
Manage tenants, leases,



rent collections, renewals, and resident queries.
Supervise vendors across electrical, plumbing, civil, fire safety, IT, pest control, and other services.
Monitor AMC/service contracts and ensure timely completion of work.

Staff, Security & Operations
Supervise housekeeping, security, gardening, drivers, and maintenance staff.
Manage attendance, rosters, leave, and staff-related administration.
Oversee CCTV, access control, and building security protocols.
Coordinate emergency response and remain available for urgent matters when required.

Financial & Administrative Management
Track rent, utilities, vendor payments, and operating expenses.
Prepare budgets, expense statements, and periodic operational reports.
Maintain invoices, contracts, warranties, and statutory records.
Resident Services
Coordinate couriers, deliveries, reservations, travel, and ticketing.
Assist with guests, hospit

📌 Executive Assistant (Mumbai)
🏢 Aikya Connect
📍 Mumbai