Position: Purchase Executive - Spares & Bought-Out Parts

Department: Purchase / Supply Chain
Location: Gurgaon, Haryana
Employment Type: Full-Time
Experience: 1-2 Years
Education: B.Sc. (preferred)
CTC: ₹3.0 - ₹5.0 LPA

About the Role

This role requires strong coordination with internal departments, vendors, and stores to ensure material availability, cost optimization, and effective procurement processes.

Key Responsibilities1. Procurement & Sourcing
- Procure plant spares, consumables, and bought-out parts from approved suppliers.
- Float RFQs (Request for Quotations), obtain competitive quotations, and prepare comparative statements.
- Negotiate with suppliers on pricing, payment terms, delivery schedules, and commercial conditions.
- Generate Purchase Orders (POs) through the ERP system and ensure timely order placement.
- Follow up with vendors to ensure on-time delivery of materials.

2. Inventory Management
- Monitor inventory based on predefined Minimum-Maximum (Min-Max) stock levels.
- Plan timely replenishment to avoid stock shortages and production delays.




- Coordinate with the Stores department to verify inventory records and consumption trends.
- Support inventory optimization by reducing excess and non-moving stock.

3. Vendor Management
- Build and maintain strong relationships with existing and new suppliers.
- Identify and develop alternate vendors for cost optimization and supply continuity.
- Evaluate vendor performance based on quality, delivery, responsiveness, and pricing.
- Maintain updated vendor databases and supplier documentation.

4. Documentation & Compliance
- Prepare Purchase Orders, quotation comparisons, vendor records, and procurement reports.
- Ensure all procurement activities comply with company policies and audit requirements.
- Coordinate with the Accounts department regarding invoice verification and vendor payments.
- Maintain proper documentation for internal and external audits.

5. Cross-Functional Coordination
- Coordi

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