Job Opening: Lab Administrative & Operations Executive (Research Laboratory)

Location: IIT Bombay, Powai, Mumbai
Employment Type: Full time
Experience: 3-8 years (relevant experience preferred)

About the Role

A research laboratory at IIT Bombay is seeking a highly organized, proactive, and experienced Lab Administrative & Operations Executive to oversee the laboratory's administrative, financial, procurement, and compliance-related activities.

Key Responsibilities

Procurement & Purchase Management
- Manage the complete procurement cycle from requirement collection to order completion.
- Prepare and process:
- Requests for Quotation (RFQs)
- Purchase Requisitions
- Purchase Orders (POs)
- Comparative Statements
- Vendor communications
- Coordinate with vendors for quotations, negotiations, deliveries, and payments.
- Ensure procurement complies with IIT Bombay purchasing policies and government regulations.

Financial & Accounts Coordination
- Process invoices and vendor payments.
- Maintain payment records and expenditure tracking.




- Coordinate reimbursements and financial documentation.
- Assist with project budget monitoring and fund utilization.
- Maintain proper documentation for audits and financial reporting.
- Coordinate salary, fellowship, and stipend-related documentation wherever applicable.

Import & Export Documentation
- Maintain complete records of imported and exported laboratory equipment, chemicals, consumables, and research materials.
- Coordinate documentation required for customs clearance and logistics.
- Track shipment status and maintain inventory records.

Administrative Operations
- Maintain comprehensive records of laboratory purchases, assets, consumables, inventory, and documentation.
- Organize both physical and digital filing systems.
- Maintain attendance records of laboratory staff, students, interns, and project personnel.
- Assist in onboarding new lab members with required documentation.
- Schedule meetings and maintain admini

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