Admin Executive – Job Description

Job Title: Admin Executive / Administrative Officer
Department: Administration
Location: Jayanagar, Bengaluru
Employment Type: Full-Time
Industry: Education / Higher Education

Job Summary

We are looking for a responsible and organized Admin Executive to manage the day-to-day administrative operations of the college. The candidate will coordinate with management, HODs, faculty, students, parents, vendors, and support staff to ensure smooth and effective functioning of the institution.

Roles & Responsibilities
- Manage the day-to-day administrative activities of the college.
- Coordinate with Principal, Vice Principal, HODs, faculty, non-teaching staff, students, and parents.
- Maintain and organize administrative records, documents, registers, and reports.
- Handle official correspondence, notices, circulars, and internal communication.
- Coordinate meetings, appointments, events, seminars, workshops, and college activities.
- Monitor attendance, leave records, staff requirements, and administrative documentation.




- Coordinate with vendors, suppliers, housekeeping, security, maintenance, and other service providers.
- Monitor office supplies, stationery, equipment, and general administrative inventory.
- Follow up on facility maintenance, repairs, housekeeping, security, and other infrastructure-related requirements.
- Support the admission department with documentation and administrative coordination when required.
- Assist management and academic departments with day-to-day operational requirements.
- Ensure proper implementation of college policies, procedures, and administrative guidelines.
- Maintain confidentiality of institutional and employee/student information.
- Prepare administrative reports and provide updates to management.
- Coordinate with external authorities, universities, service providers, and other stakeholders whenever required.
- Handle student/parent administrative queries and ensure timely resolution.
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📌 Admin (Jayanagar)
🏢 City College Jayanagar
📍 Jayanagar