Position: Import Documentation Executive
Department: Import / Documentation
Industry: Logistics / Freight Forwarding
Location: Kolkata
Experience: 2–5 Years
Employment Type: Full-Time

Job Summary

We are looking for an Import Documentation Executive to handle end-to-end import documentation and coordinate with shipping lines, freight forwarders, customs brokers, clients, transporters, and internal teams to ensure smooth and timely clearance of import shipments.

Key Responsibilities
- Handle end-to-end import documentation and shipment coordination.
- Prepare and verify import documents such as Bill of Lading, Commercial Invoice, Packing List, Certificate of Origin, Insurance documents, etc.
- Coordinate with shipping lines, freight forwarders, CHA/customs brokers, clients, and transporters.
- Track ETA, vessel arrival, IGM filing, Delivery Order (DO), and cargo clearance status.
- Coordinate for timely Delivery Order collection/release from shipping lines.
- Check shipping and import documents for accuracy and completeness.
- Follow up on customs clearance, duty payment,



examination, and cargo release.
- Maintain proper records of import shipments and documentation.
- Coordinate with the operations team for timely delivery of cleared cargo.
- Follow up on demurrage/detention-free time and ensure shipments are processed within the permitted period.
- Handle queries related to import documentation and shipment status.
- Prepare daily/weekly shipment status reports and update internal tracking systems.
- Ensure compliance with company procedures and applicable customs/shipping documentation requirements.

Required Skills
- Good knowledge of Import Documentation & Freight Forwarding procedures.
- Knowledge of Bill of Lading, Delivery Order, IGM, Invoice, Packing List, COO, etc.
- Basic understanding of Customs Clearance and Import Procedures.
- Positive coordination and follow-up skills.
- Strong communication and documentation skills.
- Good knowledge of MS Excel, Word,

📌 Import Documentation Executive (Kolkata)
🏢 HANUMAN GROUP
📍 Kolkata