Executive Assistant to Executive Director

Location: Fort,Mumbai.
Job Type: Full time
Reporting To: Founder & CEO
Experience Required: 3–7 Years

About the Role

We are looking for a highly organized, analytical, and proactive Executive Assistant to the Executive Director who can act as the CEO's trusted right hand. This role goes beyond calendar management—it requires someone who can coordinate across departments, track business performance, ensure accountability, and drive execution of key initiatives.

If you enjoy working with numbers, managing multiple priorities, solving problems, and ensuring work gets completed on time, we'd love to hear from you.

Key ResponsibilitiesBusiness Performance & Analysis
- Analyze weekly and monthly business reports from various departments.
- Monitor KRAs, KPIs, and departmental performance.
- Identify bottlenecks, delays, and operational gaps.
- Prepare dashboards and management reports for the CEO.
- Track action items from business review meetings.
- Present concise summaries with recommendations.

Executive & Meeting Management




- Manage the CEO's daily schedule and business calendar.
- Organize internal management meetings and external stakeholder meetings.
- Prepare meeting agendas and record Minutes of Meeting (MoM).
- Follow up with department heads to ensure timely completion of action items.
- Maintain an accurate CEO action tracker.

Calendar & Travel Coordination
- Prioritize appointments and meetings.
- Coordinate domestic travel and logistics.
- Manage reminders and scheduling conflicts.
- Plan and organize weekly priorities.

Cross-Functional Coordination

Work closely with:
- Operations
- Sales
- Marketing
- Finance
- Human Resources
- Projects
- Distribution
- Technology

Ensure commitments made by department heads are executed within agreed timelines.

Reporting & Documentation

Prepare and maintain:
- Daily CEO Brief
- Weekly Business Review Reports
- Monthly KPI Dashboard
- Priority Project Tracker
- Pending D

📌 Executive Assistant to Executive Director (Fort)
🏢 VPADEL
📍 Fort