Role & responsibilities
Job Title
Senior Trade Marketing Coordinator
Location _ Mumbai
Role Purpose
The role is responsible for financial governance and operational control of the RX trade marketing projects. The Senior Coordinator will own invoicing, provisions, budget tracking, spends control, and MIS reporting, ensuring accuracy, compliance, and timely closures across all trade marketing initiatives.
Key Responsibilities
1. Invoice, PO & Payment Management
Own end-to-end invoice processing for marketing activities (validation, coordination, closure)
Coordinate with Finance, Vendors, and Internal Teams for PO creation, invoice booking, and payment release
Ensure invoice accuracy against approved scope, estimates, and deliverables
2. Budget, Provisions & Spend Control
Track approved budgets vs actual spends at project and brand level
Create and manage monthly provisions in alignment with Finance
Flag overruns, under-utilization, and risks proactively with corrective action plans
3. MIS, Reporting & Dashboards
Prepare weekly and monthly MIS covering spends,
commitments, accruals, and closures
Maintain project-wise, vendor-wise, and brand-wise trackers
Share structured updates with Marketing and Finance leadership
4. Financial Governance & Compliance
Ensure adherence to internal finance SOPs, audit requirements, and documentation standards
Maintain records for agreements, estimates, approvals, invoices, and closures
Support internal and external audits with complete and accurate documentation
5. Cross-Functional & Vendor Coordination
Act as the single point of coordination between Marketing, Finance, Procurement, and Vendors
Drive timely closure of financial dependencies without impacting project execution
6. Special projects
Will be part of trade marketing special projects limited to MIS related stuff
Key Performance Indicators (KPIs)
Timely invoice booking and payment closure
Accuracy of provisions and MIS reporting
Budget adherence
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