JOB DESCRIPTION
VENDOR MANAGEMENT TALENT ACQUISITION
Position
Experience
Vendor Management Talent Acquisition
46 Years
Industry
Function
Automobile experience preferred
Talent Acquisition / Vendor Management
Employment Type Full-time
Location
Mumbai
Department
Talent Acquisition / Vendor Management
1. ROLE OVERVIEW
We are looking for an experienced Vendor Management Talent Acquisition professional with 46
years of relevant experience, preferably within the automobile industry.
The role will be responsible for managing recruitment and staffing vendors, coordinating vendor audits
and compliance activities, validating and processing vendor invoices, monitoring vendor performance,
and ensuring seamless coordination between vendors, internal teams, and client stakeholders.
The ideal candidate will have strong expertise in vendor management, audit coordination, Invoice
processing, reconciliation, stakeholder management, and recruitment operations, with a robust
understanding of processes and commercial requirements.
2. KEY RESPONSIBILITIES
A. Vendor Management
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Manage and maintain effective relationships with recruitment and staffing vendors supporting
client requirements.
Coordinate with vendors on manpower requirements, recruitment delivery, onboarding,
documentation, compliance, and service delivery.
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•
Monitor vendor performance against agreed SLAs, KPIs, and turnaround times (TATs).
Maintain and periodically review vendor databases, agreements, documentation, and
commercial records.
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•
Address vendor queries and coordinate with relevant internal stakeholders for timely resolution.
Evaluate vendor performance and identify opportunities for process improvement and
enhanced service delivery.

B. Vendor Audits & Compliance
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•
Coordinate and conduct periodic vendor audits to ensure compliance with contractual,
statutory, and client-specific requirements.
Review vendor documentation, employee records, statutory compliance documents, and other
supporting records as applicable.
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•
Maintain comprehensive audit trackers and supporting documentation.
Document audit observations and coordinate with vendors for corrective and preventive
actions.
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•
Track audit findings through closure and ensure timely resolution of identified gaps.
Support internal and client audits by providing relevant vendor records and documentation.
C. Invoice Processing & Reconciliation
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Review and validate vendor invoices against agreed commercial terms, approved manpower,
attendance, timesheets, and supporting documents.
Verify invoice calculations, applicable rates, deductions, reimbursements, and other billing
components.
Coordinate with Finance,



Payroll, Operations, and client stakeholders for invoice validation and
approval.
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•
•
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Identify discrepancies and coordinate with vendors for timely corrections prior to processing.
Track invoices from submission through approval and payment.
Maintain accurate invoice and payment trackers.
Support monthly reconciliation of vendor billing against approved records and client billing.
Ensure invoices are processed accurately and within defined timelines.
D. Client & Stakeholder Management
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Serve as a key point of contact for client stakeholders on vendor-related matters.
Coordinate with internal teams to ensure seamless delivery of vendor-managed services.
Prepare and share periodic MIS and management reports covering vendor performance, audits,
invoices, compliance, and pending actions.
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•
Participate in client review meetings and provide updates on vendor performance and open
action items.
Build strong working relationships with internal and external stakeholders.
E. Talent Acquisition Support
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•
Coordinate with recruitment vendors to support hiring requirements across various functions
and locations.
Track candidate pipelines, interview progress, selections, offers, joining status, and vendor-wise
closures.
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•
Monitor recruitment vendor productivity, turnaround time, and quality of hires.
Ensure adherence to client-specific recruitment processes and timelines.
Identify performance gaps among recruitment vendors and work with them on improvement
plans.

3. REQUIRED QUALIFICATIONS & EXPERIENCE
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•
Bachelor's degree in Human Resources, Business Administration, Management, or a related
discipline.
46 years of relevant experience in Vendor Management, Talent Acquisition, Recruitment
Operations, Staffing, or a related function.
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•
•
Prior experience in the automobile industry is strongly preferred.
Proven experience in managing recruitment and staffing vendors.
Hands-on experience in vendor audits, compliance tracking, invoice validation, and
reconciliation.
•
Valuable understanding of vendor commercials, billing processes, contractual requirements, and
supporting documentation.
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•
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Strong proficiency in MS Excel and MIS reporting.
Excellent communication and stakeholder management skills.




Strong analytical and problem-solving capabilities.
Ability to manage multiple vendors, client requirements, and priorities simultaneously.
Strong attention to detail and a process-oriented approach.
4. KEY COMPETENCIES
Competency
Expected Capability
Ability to manage multiple vendors and drive service delivery against
agreed SLAs
Vendor Management
Solid understanding of audit processes, documentation, and compliance
tracking
Vendor Audit & Compliance
Invoice Management
Ability to validate, reconcile, and process invoices accurately
Stakeholder Management Effective coordination with clients, vendors, Finance, HR, and Operations
Talent Acquisition
Operations
Understanding of recruitment lifecycle and vendor-driven hiring
Analytical Skills
MIS & Reporting
Ability to analyse billing, vendor performance, and operational data
Strong capability in preparing accurate and timely reports
Understanding of vendor commercials, contracts, billing terms, and
reconciliations
Commercial Awareness
Problem Solving
Communication
Ability to identify discrepancies and drive timely resolution
Strong written and verbal communication skills

5. KEY PERFORMANCE INDICATORS
KPI Area
Performance Focus
Vendor SLA & TAT
Adherence
Ensure vendors consistently meet agreed service levels and turnaround
times
Vendor Audit
Management
Timely completion of audits and closure of identified observations
Invoice Accuracy
Invoice TAT
Accurate validation and processing of vendor invoices
Ensure invoices are processed within defined timelines
Timely submission and closure of required statutory and contractual
documentation
Vendor Compliance
Vendor Performance
Query Resolution
MIS & Reporting
Monitor productivity, quality, responsiveness, and service delivery
Timely resolution of vendor and client queries
Accuracy and timely submission of management reports
Monitor vendor-wise hiring performance, TAT, and quality of closures
Recruitment Delivery
Identify and implement opportunities to improve vendor management and
billing processes
Process Improvement
6. IDEAL CANDIDATE PROFILE
The ideal candidate should be a process-oriented and detail-focused qualified with strong
experience in managing recruitment/staffing vendors and associated operational activities. The
candidate should be comfortable working with multiple stakeholders, managing audits and compliance
requirements, reviewing financial documents and invoices, and driving timely closure of operational
activities.
Experience within the automobile industry, particularly in a large-scale or multi-vendor environment,
will be an added advantage.

📌 Vendor Management Talent Acquisition (Mumbai)
🏢 Vision India Services
📍 Mumbai