Manager Administration & Facilities

Company: SAR Transport
Location: Ghatkopar West, Mumbai
Function: Administration & Facilities
Experience: 7–15 years

Preferred Background: Ex-Defence / Retired Defence Personnel

About the Role:

SAR Transport is looking for a disciplined, experienced and hands-on Manager – Administration & Facilities to manage the company's overall office administration, facilities, workplace management, vendor coordination and day-to-day administrative operations.

The ideal candidate will be from a Defence background, with experience in administration, logistics, facilities, infrastructure, manpower management or related operational responsibilities. Candidates with strong corporate administration experience may also be considered.

The role requires a highly organised individual with solid discipline, ownership, planning, coordination and execution skills who can independently manage the complete administration function.

Key Responsibilities

- Manage overall day-to-day office administration and facility operations.
- Oversee housekeeping, security, maintenance, pantry, pest control, electrical, plumbing, HVAC, carpentry and other facility services.
- Manage and coordinate vendors and service providers, including negotiations, service quality, contracts, AMCs and renewals.
- Verify and process vendor bills, quotations and invoices, coordinating with Finance for timely payments.
- Monitor administrative expenses, budgets and opportunities for cost optimisation.
- Supervise housekeeping, security, drivers, office support staff and other administrative personnel.
- Ensure high standards of cleanliness, hygiene, workplace discipline and safety.
- Manage office supplies, stationery, pantry requirements, courier, transportation, parking,



visitor management and other administrative requirements.
- Coordinate arrangements for senior management visits, meetings, events and employee activities.
- Maintain records of office assets, equipment, contracts, AMCs, licenses and other facility documentation.
- Coordinate with building management and external agencies for repairs, maintenance and infrastructure requirements.
- Ensure appropriate fire safety, emergency preparedness and workplace security.
- Identify administrative and facility-related issues proactively and ensure timely resolution.
- Work closely with HR, Finance, IT, business teams and senior management to ensure smooth workplace operations.

Desired Candidate Profile

- Ex-Defence / Retired Defence personnel preferred.
- Candidates from the Army, Navy or Air Force with strong administrative or operational exposure are encouraged to apply.
- Experience in unit/station administration, logistics, facilities, infrastructure, manpower, stores, procurement or similar functions will be an advantage.
- Strong leadership, discipline and organisational skills.
- Excellent coordination and vendor management capabilities.
- Hands-on, proactive and solution-oriented approach.
- Ability to independently manage multiple administrative activities and teams.
- Good communication and interpersonal skills.
- Comfortable working in a professional corporate environment.
- Proficiency in MS Office, particularly Excel and documentation.

Key Competencies

Administration | Facility Management | Vendor Management | Leadership | Discipline | Cost Control | Coordination | Problem Solving | Execution | Stakeholder Management

Location

Ghatkopar West, Mumbai

Candidates should be comfortable commuting to the Ghatkopar West office on a daily basis.

📌 Administration Manager (Mumbai)
🏢 SAR Transport Systems
📍 Mumbai