The Business Operations Associate responsible for providing administrative and clerical support to the Deputy Registrar and Administrative Officer to ensure the effective functioning of the University's administrative office. The role involves handling documentation, maintaining records, processing files, coordinating office activities, and assisting with day-to-day administrative operations in accordance with University policies and procedures.
Key Responsibilities
1. Administrative Support
- Assist the Deputy Registrar and Administrative Officer in day-to-day administrative activities.
- Provide clerical support for routine office operations.
- Support the preparation of official letters, notices, reports, and other administrative documents.
2. File & Record Management
- Maintain physical and digital files in an organized manner.
- Assist in the movement of files between departments and ensure proper tracking.
- Update file registers and maintain document records.
- Archive and retrieve documents as required.
3. Documentation
- Prepare drafts, letters, circulars, and official correspondence.
- Maintain inward and outward registers for official communications.
- Ensure proper filing and indexing of administrative records.
4. Office Coordination
- Coordinate with various departments for administrative requirements.
- Assist in scheduling meetings and maintaining meeting records.
- Support the organization of University events, meetings, and administrative activities.
- Handle routine communication with internal stakeholders.
5. Office Operations
- Maintain office registers, stationery records, and administrative inventories.
- Assist in procurement-related documentation and follow-up activities.
- Support general office operations to ensure smooth functioning.
6. Data Entry & Reporting
- Perform data entry in Univers