Company: AQM Technologies Pvt. Ltd.
Location: Ghatkopar, Mumbai
Work Mode: Work from Office
Experience: Fresher / 01 Year

Job Overview

We are looking for a Trainee Travel Desk & Visa Operations who will assist the HR/Admin and Travel Desk team in managing employee travel arrangements, bookings, documentation, visa processing, and travel-related coordination.

This is an entry-level opportunity for candidates who are interested in building a career in Corporate Travel Management, Travel Desk Operations, and Visa Processing.

Key Responsibilities

Travel Management

- Assist in arranging domestic and international travel for employees.
- Coordinate flight, hotel, rail, and ground transportation bookings.
- Assist in comparing fares and identifying cost-effective travel options.
- Prepare and share travel itineraries and booking details with employees.
- Ensure travel requests are processed as per company policies.

Travel Portal Management

- Learn and assist with bookings through travel portals such as:
- MakeMyTrip
- Yatra
- EaseMyTrip
- Cleartrip
- Goibibo
- Booking.com
- Expedia
- Other corporate travel platforms

- Assist with cancellations, rescheduling, refunds, and travel credits.
- Maintain booking records, invoices, and travel-related documents.

Visa Processing & Documentation

- Assist in preparing and organizing visa applications for various countries.
- Support the team in checking passport validity, travel insurance, invitation letters, and other supporting documents.
- Assist with visa documentation and application tracking.
- Coordinate with travel agents and visa facilitation centers under guidance.
- Maintain proper records of visa applications and their status.

Vendor & Employee Coordination





- Coordinate with travel agencies, airlines, hotels, and visa service providers.
- Respond to basic employee queries related to travel bookings and documentation.
- Follow up with vendors and internal stakeholders for timely completion of travel requests.

Reporting & Documentation

- Maintain travel-related MIS and records.
- Assist in preparing reports related to travel bookings, expenses, and visa applications.
- Maintain accurate documentation and ensure timely updates in internal systems.

Required Skills & Qualifications

- Graduate in any discipline.
- Freshers are welcome to apply.
- Interest in Corporate Travel, Travel Desk, Visa Processing, or Administration.
- Good communication and coordination skills.
- Basic knowledge of MS Office, especially Excel and Word.
- Good organizational and time-management skills.
- Willingness to learn travel portals, booking systems, and visa processes.
- Ability to handle multiple requests and work within deadlines.
- Attention to detail and good documentation skills.

Preferred Skills

- Diploma/Degree in Travel & Tourism will be an added advantage.
- Internship or academic exposure to travel, tourism, administration, or customer service.
- Basic understanding of domestic and international travel.
- Knowledge of visa documentation will be an added advantage.

What We Offer

- Hands-on exposure to Corporate Travel Management and Visa Operations.
- Learning chance in domestic and international travel processes.
- Exposure to travel portals, vendor coordination, documentation, and MIS.
- Professional work environment with opportunities for learning and growth.

Interested candidates share me your updated resume [email protected]

📌 Travel Desk Associate (Mumbai)
🏢 AQM technologies
📍 Mumbai