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Opening/Offering Title: Accounts Executive

Department: Accounts / Finance / Project Accounting
Reporting To: Accounts Manager / Project Finance Head
Location: [Head Office at Ahmedabad + Site Locations as Assigned]
Experience Required: 2 to 4 Years
Education: B.Com / M.Com / MBA (Finance) / CA Inter

Job Objective:

To ensure accurate verification of vendor liabilities at project sites, maintain up-to-date ledgers, coordinate with site teams for physical verification of bills and services, and manage monthly TDS calculation, payment, and compliance.

Key Responsibilities:

1. Vendor Ledger Verification
- Regular review and reconciliation of vendor ledgers for all site-related transactions.
- Ensure all invoices, GRNs (Goods Receipt Notes), and work certifications are properly recorded.
- Follow up with vendors or site teams for missing documents or clarification of entries.
- Check for duplicate payments or unadjusted advances.

2. Site Visits for Vendor Liability Verification
- Visit project/ construction sites on a regular or scheduled basis.




- Physically verify:
- Pending vendor bills
- Stage-wise completion of work
- Material supplied vs invoices raised
- Coordinate with site engineers and project managers for approval and verification of
- liabilities.
- Maintain site-wise liability reports with supporting documentation.

3. TDS Calculation and Compliance
- Calculate monthly TDS liability on vendor payments as per applicable sections (194C, 194J, etc.).
- Prepare TDS challans (Form 281) and ensure timely deposit before the due date.
- Coordinate with the finance team for payment and filing of TDS returns (Form 26Q).
- Maintain proper documentation of TDS deductions, payments, and acknowledgments.

4. MIS and Reporting

1. Prepare monthly reports on:

1. Vendor liability (site-wise)
2. TDS deducted and paid
3. Outstanding bills and payment schedules

2. Report anomalies or issues to the Accounts Head or Management.

5. Documen

📌 Account Executive (Ahmedabad)
🏢 Tolani Projects
📍 Ahmedabad