1. Position Title

Personal Assistant to the General Secretary – Alumni Office

2. Department / Office

Alumni Office / Alumni Association

3. Reporting To

General Secretary, Alumni Association

4. Job Purpose

The Personal Assistant to the General Secretary will provide administrative, technical,

documentation, database, communication, and digital support for the effective

functioning of the Alumni Office. The position requires a person with good knowledge of

ERP systems, HTML, CSS, data management, social media, email communication,

digital documentation, and office file management.

The incumbent will assist the General Secretary in managing alumni information,

maintaining digital platforms, preparing official communications, coordinating alumni

activities, and ensuring systematic maintenance of physical and digital records.

5. Key Responsibilities

A. Administrative Assistance

 Provide day-to-day administrative and technical assistance to the General Secretary.

 Maintain schedules, appointments, meetings, and significant activities of the Alumni

Office.





 Prepare meeting agendas, notices, minutes, circulars, letters, and official

communications.

 Coordinate with alumni, faculty members, administrative staff, students, and external

stakeholders.

 Maintain a task and follow-up register for instructions received from the General

Secretary.

 Ensure timely completion and follow-up of assigned activities.

 Maintain confidentiality of official and alumni-related information.

B. ERP Management & Web Support

The candidate should have practical knowledge of ERP systems and basic web

technologies, particularly HTML and CSS.

ERP Responsibilities

 Operate and maintain alumni-related information in the institutional ERP system.

 Enter, update, verify, and manage alumni records in ERP.

 Extract required data and generate reports from the ERP.

 Maintain accuracy and consistency of alumni information.

 Assist in identifying and correcting dat

📌 Personal Assistant to the General Secretary-Alumni Office (Cuttack)
🏢 DRIEMS University
📍 Cuttack