Job Summary
About the Role Finsmart Accounting is looking for a smart, organized, reliable, and communication-driven Executive Assistant to support the Co-founder's office. This role combines calendar management, meeting coordination, external communication follow-ups, podcast/webinar coordination, travel and event support, documentation, and action tracking. The ideal candidate should be excellent at scheduling, follow-ups, coordination, written communication, and handling multiple moving parts with maturity and ownership.
Responsibilities
- Calendar Daily Schedule Management: Manage the Co-founder's daily, weekly, and monthly calendar. Schedule internal and external meetings across India and US time zones. Manage meeting invites, calendar links, reminders, rescheduling, and follow-ups. Ensure meeting links, agendas, documents, and basic context are ready before calls. Protect focus time, flag calendar conflicts, and help maintain a smooth daily rhythm.
- Meeting Preparation, Follow-ups and Action Tracking: Prepare basic meeting briefs with purpose, past context,
required documents, and expected next steps. Coordinate with internal teams to collect relevant inputs before key meetings. Track action items from meetings and discussions. Maintain daily and weekly follow-up trackers. Follow up with internal teams and external stakeholders to ensure timely closure. Ensure important tasks, commitments, and conversations do not fall through the cracks.
- Email, Message Communication Support: Draft basic emails, reminders, confirmations, thank-you notes, and follow-up messages. Support communication with clients, partners, podcast guests, webinar speakers, vendors, and internal stakeholders. Track key emails/messages that need response or action. Maintain a warm, professional, and clear communication style. Escalate important matters to the Co-founder in a timely manner.
- Podcast, Webinar External Coordination: Coordinate with podcast guests and webinar speakers for
📌 Executive Assistant To Co-founder (Pune)
🏢 Finsmart
📍 Pune