Job Description – Purchase Executive

Department: Procurement / Purchase
Reports To: Central Kitchen Manager / Operations Manager

Location: Saki Naka

Job Summary

The Purchase Executive is responsible for sourcing, purchasing, and ensuring the timely delivery of raw materials, packaging materials, kitchen consumables, and equipment required for Central Kitchen operations. The role ensures uninterrupted production by maintaining quality, cost efficiency, and timely vendor coordination.

Key Responsibilities

Procurement & Purchasing
- Procure raw materials, dairy products, bakery ingredients, meat, vegetables, dry stores, packaging materials, cleaning chemicals, and kitchen equipment.
- Raise Purchase Orders (POs) after obtaining approvals.
- Source current vendors and obtain quotations for comparison.
- Negotiate prices, payment terms, and delivery schedules.
- Ensure procurement is within approved budgets.

Vendor Management
- Develop and maintain relationships with approved vendors.
- Evaluate vendor performance based on quality, pricing, and delivery.




- Conduct periodic vendor reviews.
- Resolve vendor disputes and supply issues promptly.

Timely Delivery & Follow-up
- Ensure all materials are delivered before production cut-off time.
- Track pending Purchase Orders daily.
- Follow up with vendors regarding delays.
- Inform Production and Stores of any expected shortages or delays.
- Arrange alternate vendors during emergencies.

Inventory Coordination
- Coordinate with Stores to monitor stock levels.
- Ensure timely replenishment of critical inventory.
- Prevent stock-outs and overstocking.
- Verify received quantities with Purchase Orders.

Quality Control
- Ensure all materials meet quality specifications.
- Reject damaged, expired, or poor-quality items.
- Coordinate with QA/QC for quality inspections where required.

Documentation & Reporting
- Maintain Purchase Orders, quotations, invoices, GRNs, and vendor records.
- Prepare daily and monthly procurement rep

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