Job Summary

The US Payroll Tax Specialist is responsible for ensuring accurate payroll tax setup, processing, and compliance across federal, state, and local jurisdictions in the United States. This role manages tax registrations, handles agency notices, supports quarter-end and year-end tax activities, and ensures timely and accurate tax filings. The specialist collaborates with internal teams, external agencies, and clients to resolve tax-related issues and maintain audit-ready documentation.

Key Responsibilities
- Manage federal, state, and local payroll tax setup, maintenance, and validation.
- Process payroll tax updates including SUI rates, state/local tax elections, and agency requirement changes.
- Handle tax notices, discrepancies, amendments, and correspondence with tax agencies.
- Ensure on-time tax filings, deposits, and responses related to quarterly and annual payroll tax obligations.
- Support quarter-end and year-end activities, including W2/W2C, 940/941, and other statutory submissions.
- Maintain employer tax accounts (FEIN, SUI, SIT)



and assist in new tax jurisdiction registrations.
- Perform tax reconciliations, variance analysis, and root-cause investigation for tax variances.
- Ensure compliance with US federal, state, and local payroll tax laws and regulatory updates.
- Collaborate with internal Payroll, HRIS, CDCM, and Compliance teams to resolve tax-related issues.
- Maintain detailed documentation, SOPs, audit logs, and evidence for all tax responsibilities.
- Provide end-to-end customer support through multiple channels including Chat, Email, and Inbound/Outbound Calls, ensuring timely, accurate, and professional resolution of client and employee inquiries.
- Demonstrate flexibility to work in a 24/7 shift workplace, including night shifts, weekends, and holidays, in alignment with business and client coverage requirements

Qualifications

Education:
- Bachelor's degree in Accounting, Finance, Business, or related discipline (preferred

📌 Payroll Tax Specialist (India)
🏢 Trinet Group
📍 India