The role
We are looking for an Operations Executive to run the day-to-day operations of the company across delivery, people, finance and administration. You will be the person who keeps every moving part on track so the founder and the technical team can stay on client work.
This is a coordination and ownership role. You will not do the engineering, the selling or the accounting, but you will make sure all of it is scheduled, tracked, documented and followed up. You will work directly with the founder and touch every function in the business.
Responsibilities
Delivery and project operations
- Maintain a live view of every active client project: what stage it is at, who is working on it, what is due and what is blocked
- Run a weekly status check across the delivery team and flag slipping timelines before the client notices
- Keep client-facing trackers, project documentation and handover records organised and current
- Coordinate between the technical team, QA and the founder so nothing waits on an unassigned owner
- Track client deliverables against what was contracted and raise gaps early
People and recruitment
- Run recruitment coordination end to end: filter applications, call and screen candidates on CTC, notice and location, schedule interviews, follow up to the joining date
- Maintain the hiring tracker and report on pipeline weekly
- Run onboarding and exits: offer and relieving letters, document collection, asset issue and recovery, access provisioning
- Compile monthly attendance, leave and reimbursement data for payroll by a fixed cutoff
- Maintain organised digital employee records
Finance operations
- Raise client invoices on schedule and track them to payment
- Follow up on outstanding receivables until they are collected
- Track vendor and subscription payments and flag renewals before they lapse
- Reconcile petty cash, reimbursements and office expenses with accounts each month
- Maintain a clean record of what is owed to the company and what t
📌 Walk-in || Operations (Noida)
🏢 VORTEX
📍 Noida