1. Procurement / Purchase Roles & Responsibilities

Procurement Management
- Define procurement strategy and policies
- Ensure cost control and budget adherence
- Monitor procurement KPIs (cost savings, lead time, vendor performance)
- Ensure compliance with audits and regulatory standards

Purchase Officer / Buyer
- Process purchase requisitions (PRs) from departments
- Float enquiries, obtain quotations, and prepare comparisons
- Negotiate price, delivery timelines, and payment terms
- Create and release Purchase Orders (POs)
- Follow up with vendors for timely delivery

Vendor Management Executive
- Identify and onboard current suppliers
- Maintain approved vendor list
- Evaluate vendor performance (quality, delivery, cost)
- Handle vendor issues, returns, and replacements

2. Receiving / Goods Inward Roles & Responsibilities Receiving / GRN Executive
- Receive and physically verify incoming goods against PO
- Check quantity, packaging condition, and documentation
- Generate Goods Received Note (GRN) in system
- Record batch numbers,



expiry dates (critical for medical supplies)
- Coordinate with stores for inward movement

Quality Inspector (Pharmacy / General consumables)
- Inspect goods for quality and compliance
- Verify certifications (especially for drugs, implants, equipment)
- Reject damaged, expired, or non-compliant items
- Approve items for storage or usage
- Verify delivery documents at entry point
- Ensure only authorized deliveries are accepted
- Maintain inward register/log

3. Stores / Inventory Management Roles & Responsibilities Store Manager / Inventory Manager
- Oversee overall inventory operations
- Set min-max levels, reorder points, and stocking policies
- Ensure zero stockouts for critical items
- Monitor slow-moving, non-moving, and expiring stock
- Ensure compliance with storage standards (temperature, safety)
- Lead stock audits and reconciliation

Storekeeper
- Maintain stock records in ERP/manual registers
- Receive materials from inward a

📌 Associate - Supply Chain and Procurement (Mysuru)
🏢 Manipal Health Enterprises
📍 Mysuru