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Manager - Administration

Observer Research Foundation (ORF) is seeking an experienced ‘Manager-Administration’ for its New Delhi office. This is a critical institutional role responsible for the smooth functioning of ORF's physical facilities and administrative operations.

The Office Manager will be the primary point of contact for all matters relating to office infrastructure, logistics, vendor relations, and day-to-day operational support. The individual in this role would work closely with the Finance, HR, Events, programme and management teams to ensure ORF operates efficiently as an institution.

Key Responsibilities

Facilities and Office Management

Oversee the upkeep, maintenance, and safety of ORF's office premises, ensuring a well-functioning and skilled working environment at all times.
Manage relationships with vendors, and service providers; ensure timely resolution of repair, maintenance, and infrastructure issues.
Oversee housekeeping, security, and utilities,



ensuring adequate standards are maintained consistently; Support any office reconfiguration or expansion.
Maintain and periodically review the office asset register including furniture, equipment, and supplies; coordinate procurement and replacement as needed.

Administrative Operations

Oversee all administrative functions of the organisation, including procurement, vendor management, contract administration, and statutory compliance related to office operations.
Manage and renew office contracts including AMCs, leases, insurance, and service agreements; maintain an organised repository of all institutional contracts and documents.
Coordinate travel logistics for staff and visiting fellows, including ticketing, accommodation, visa support, and local transport arrangements.
Support the development and implementation of administrative policies and standard operating procedures (SOPs).

Employee and Contract Staff Welfare

Manage support staff, including o

📌 Manager - Administration (India)
🏢 Sustainable Finance in the Indo-Pacific Development Network (SUFIP DN)
📍 India