Job Purpose

To manage the end-to-end backend pharmacy purchase process, ensuring timely procurement of medicines and pharmacy items, accurate documentation, proper inventory coordination, vendor follow-up, and uninterrupted availability of required stock.

Key Responsibilities

1. Pharmacy Purchase & Procurement
- Prepare purchase requirements based on stock levels, consumption, indent, and reorder requirements.
- Process purchase orders for medicines, consumables, surgical items, and other pharmacy requirements.
- Coordinate with approved vendors for availability, pricing, delivery schedules, and order confirmation.
- Follow up on pending purchase orders and ensure timely delivery.
- Source products as per approved specifications and hospital requirements.
- Coordinate with vendors for emergency and urgent pharmacy requirements.

2. Inventory & Stock Coordination
- Monitor stock levels and identify rapid-moving, slow-moving, non-moving, and critical items.
- Coordinate with the pharmacy/store team regarding stock availability and replenishment.




- Ensure purchases are aligned with minimum/maximum stock levels.
- Monitor near-expiry and excess-stock situations and coordinate appropriate action.
- Avoid stock-outs while maintaining optimum inventory levels.

3. Purchase Order & Documentation
- Prepare and maintain purchase orders accurately.
- Verify product name, strength, dosage form, pack size, quantity, rate, discount, tax, and other applicable details.
- Maintain purchase records, vendor quotations, comparative statements, approvals, and related documents.
- Ensure all purchase transactions are properly documented and traceable.
- Coordinate with Accounts/Finance for invoice and payment-related queries.

4. Vendor Management
- Maintain effective communication with approved pharmacy vendors.
- Obtain quotations and negotiate rates wherever applicable within company policies.
- Compare vendor prices, availability, discounts, credit terms, and delivery timelines.
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📌 Pharmacy - Backend Process (Tiruchirappalli)
🏢 Kauvery Hospital
📍 Tiruchirappalli