Role & responsibilities
Executive Office & Agenda Management
- Ensure that the Office of the C-level executives and the executive office is adequately maintained and well-organized.
- Maintain and manage the agenda of the C-level executives, including planning and scheduling appointments, meetings, and conferences.
- Prioritize and coordinate meeting requests, resolve scheduling conflicts, and optimize time utilization for senior leadership.
Correspondence & Communication
- Handle and prioritize all correspondence including couriers, phone calls, and emails (drafting/responding where needed).
- Manage confidential documents and correspondence with utmost integrity and discretion.
Travel & Expense Management
- Coordinate C-level executives travel and travel-related bookings (flights, hotels, transport, itineraries).
- Process C-level executives claims/reimbursements in coordination with Finance, ensuring compliance with policies and timelines.
Records, Attendance & Office Supplies
- Maintain accurate records and files (both physical and electronic) for the Executive Office.
- Maintain C-level executives leave and attendance records.
- Monitor office supplies of the Executive Office and ensure they are adequately stocked at all times.
General Administrative Support
- Provide ad-hoc administrative support to the C-level executives as required, including preparation of presentations, reports, and meeting materials.
- Act as a qualified point of contact for internal and external stakeholders interacting with the Executive Office.
Desired Candidate Profile
- Education: Graduate in any discipline; additional certification in office administration, business administration, or related field is a plus.
- Experience: Proven experience as an Executive Secretary / Executive Assistant to Senior Management (CEO/CXO level preferred).
- Communication: Outstanding written and verbal communication skills in English.
- Languages: Proficiency in English, Hindi and Marathi is pr
📌 Executive Assistant (Mumbai)
🏢 Aptech
📍 Mumbai