We are looking for a detail-oriented and responsible Accounts Executive to handle day-to-day accounting activities and support the financial operations of our KSA projects and maintenance activities. The candidate will be responsible for invoice preparation, payment follow-up, transaction verification, petty cash, debtor management, VAT-related activities, and coordination with clients, suppliers, and internal departments.
Key Responsibilities
- Prepare and send payment reminders for payments due the following day.
- Record and maintain payments, receipts, and expense entries accurately.
- Follow up with clients for outstanding payments through email and phone calls from 10:30 AM GST onwards.
- Obtain confirmation from clients regarding receipt of invoices.
- Process utility payments after verification and approval from the BDM.
- Provide finance clearance to various departments.
- Verify financial transactions every two days and ensure proper documentation.
- Manage and maintain petty cash.
- Maintain and update the Accounts Module.
- Obtain the required approval before closing the Accounts Module.
- Prepare and submit client invoices.
- Follow up on payments related to project and maintenance orders/invoices.
- Ensure PPM invoices are submitted according to the applicable PPM period.
- Prepare the debtors list every Saturday along with a detailed report, including PPM validity.
- Monitor outstanding payments and highlight payments pending for more than 30 days to management.
- Prepare supplier cheque on time and share the required copies with the concerned team/client.
- Check and verify project cost sheets.
- Ensure invoices are prepared and submitted according to the project plan and billing schedule.
- Assist with VAT submission and related documentation.
- Maintain proper records of invoices, payments, receipts, expe