Job location - Yerwada, Pune

6 Months contractual role.

Role & responsibilities

We are looking for a detail-oriented and proactive Documentation Executive to manage end-to-end candidate documentation during the recruitment and onboarding process. The ideal candidate should have strong Excel skills, excellent communication abilities, and a keen eye for accuracy to ensure all candidate records and compliance documents are maintained efficiently.

Key Responsibilities
- Collect, verify, and maintain candidate documents required for hiring and onboarding.
- Ensure all documentation is complete, accurate, and submitted within defined timelines.
- Track pending documents and follow up with candidates through calls, emails, and messages.
- Maintain candidate records and databases in Excel and internal systems.
- Prepare and share daily, weekly,



and monthly documentation status reports.
- Coordinate with recruiters, hiring managers, and onboarding teams to ensure seamless candidate processing.
- Validate candidate information and highlight discrepancies for resolution.
- Ensure compliance with company policies and documentation requirements.
- Maintain confidentiality and security of candidate information.

Required Skills & Qualifications
- Graduate in any discipline.
- Strong proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, Data Validation, Reporting, etc.).
- Positive verbal and written communication skills.
- Proficient in MS Office (Word, Excel, Outlook, PowerPoint).

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