Role & responsibilities

Logistics & Transportation

- Coordinate with transporters and drivers for regular shipment requirements.
- Make transportation calls and arrange vehicles for pickup and delivery.
- Coordinate vehicle placement, pickup schedules, and delivery status.
- Follow up with transporters for timely movement and delivery of goods.
- Maintain transportation-related records and documents.

Export & Import Operations

- Coordinate with freight forwarders for Export and Import shipments.
- Communicate with freight forwarders through email regarding shipment bookings, documentation, pickup, container status, and delivery.
- Coordinate with CHA, shipping agents, transporters, and other logistics partners when required.
- Track shipment status and follow up on pending shipments.
- Maintain proper records of Export and Import shipment documents.

Documentation & Compliance

- Prepare and maintain Export and Import-related documents.
- Generate and manage E-Invoices.
- Prepare and maintain E-Way Bills.
- Check basic details in invoices, POs, SOs, and shipment documents to ensure accuracy.
- Maintain proper documentation and records for audit and operational purposes.

PO & SO Tracking

- Maintain Purchase Order (PO) and Sales Order (SO) records in Excel.
- Regularly update PO and SO status.
- Track pending orders, dispatches, deliveries, and completed orders.
- Coordinate with Procurement, Sales, Finance,



and Operations teams for order execution.

Zoho Books

- Handle day-to-day basic activities in Zoho Books.
- Create and update sales and purchase-related records as required.
- Assist with invoice and transaction entries.
- Maintain proper records and coordinate with the Finance/Accounts team for any discrepancies.
- Ensure that relevant logistics and order information is updated accurately in the system.

Preferred candidate profile

Required Skills

- 1 to 2 years of experience in Logistics, Supply Chain, Export-Import, or Operations.
- Good knowledge of MS Excel.
- Working knowledge of Zoho Books.
- Basic knowledge of E-Invoice and E-Way Bill.
- Basic understanding of Export-Import documentation.
- Valuable email drafting and communication skills.
- Good coordination and follow-up skills.
- Ability to coordinate with transporters, freight forwarders, CHA, and internal teams.
- Good attention to detail and ability to maintain accurate records.
- Experience in a chemical trading or chemical logistics company will be an added advantage.

Key Qualities

- Good communication and follow-up skills.
- Responsible and organized approach to work.
- Ability to handle multiple shipments and activities simultaneously.
- Willingness to learn and take responsibility.

Ability to work effectively with different departments and external parties.

📌 Logistics & Operations Executive (Mumbai)
🏢 Talent Corner HR Services
📍 Mumbai