Purpose of the Role

To ensure that the school opens smoothly each morning and that all administrative requirements during the first half of the school day are managed efficiently.

Key Responsibilities

School Opening & Readiness

- Ensure the Gate Desk and administrative areas are ready before children arrive.
- Coordinate to ensure security, housekeeping, cafe and maintenance teams readiness.
- Check and escalate any facility, safety or housekeeping concerns before school begins.
- Ensure visitor and entry procedures are followed.

Traffic, Parking & Arrival Management

- Coordinate with teachers, security and support staff to ensure orderly vehicle movement during morning arrival.
- Manage designated parking, drop-off and waiting areas so entrances, exits and emergency access routes remain transparent.
- Support safe pedestrian movement for children and families and intervene promptly where congestion creates a safety risk.
- Coordinate with drivers, transport staff and parents to prevent unsafe stopping, double parking or obstruction around the school gate.
- Adapt traffic and arrival arrangements during rain, events, construction or other unusual circumstances and escalate significant concerns to the Head of School/Admin Head.

Attendance & Daily Records

- Monitor support staff attendance and biometric records.
- Coordinate student attendance information where required.
- Maintain records of staff leave, late arrival and early departure.
- Flag attendance discrepancies to the appropriate school leader.

Parent & Gate Desk Support

- Manage parent queries received at the Gate Desk, by phone and through official communication channels.
- Direct academic or sensitive concerns to the appropriate member of the leadership team.
- Support drop-off and morning arrival arrangements.




- Maintain visitor appointments and meeting schedules.

Administrative Support

- Maintain school records, registers, forms and administrative documentation.
- Support printing, photocopying, filing, stationery and classroom administrative requirements.
- Coordinate courier, vendor and delivery requirements.
- Support procurement requests and maintain basic stock/inventory records.
- Assist with documentation required by school leadership.

Staff & School Operations

- Coordinate substitute/reliever information where required.
- Communicate urgent operational information to relevant teams.
- Support events, workshops, parent meetings and school activities.
- Follow up with maintenance, housekeeping and other vendors on open issues.

Emergency Preparedness & Response

- Act as the Admin Incharge during emergencies, following the school's Emergency SOPs and ensuring an immediate, calm and coordinated response.
- Prioritise the safety of children, staff and visitors and support evacuation, safe movement and assembly procedures where required.
- Immediately assess and escalate emergencies to the Head of School/Admin Head and coordinate with security, housekeeping, maintenance and emergency services as appropriate.
- Ensure emergency access routes and affected areas are secured and that operational risks are addressed promptly.
- Maintain accurate information during the incident and support any parent communication as directed by the Head of School//Admin Head
- Document the incident, actions taken and outstanding concerns, and support the subsequent review and preventive action process.
- Remain familiar with all school emergency procedures and participate in drills and preparedness checks.

Suggested Timing:

Shift 1: 7:00 am - 15:00 pm

Shift 2: 12:00 pm 8:00 pm

📌 School Administration Executive - Female (Noida)
🏢 Healthy Planet TGA Early Years School
📍 Noida